Project Administrator NEEDED ASAP!!

San Francisco CA

Description

Ferrovial Services is NOW HIRING for a Project AdministratorHighly intersted? Click out link to fill out an application and we will call you to set up an INTERVIEW!Competitive PayOffer Benefits and 401kPosition SummaryProvides administrative, financial, procurement, 3rd party claims support to ProjectPrimary Duties and Responsibilities •    Responsible for new hire process to include new hire paperwork, payroll set up; benefit enrollment maintenance and on-boarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is accurate and completed. Responsible for new hire data entry while creating and maintaining all necessary employee records •    Process all employee actions to include transfers, vacations, promotions, merit, bonus, pay adjustments and terminations. Ensure that all necessary documents are received and approved. •    Responsible for the efficient administration of the project by answering telephone calls, greeting visitors and distributing mail. Responds and delegates requests for information. •    Schedules and coordinates meetings, conferences and travel as requested. •    Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll and SAP reports and work •    Responsible for keying payroll hours and work activities for project employees in a timely and order activity reports. •    Maintain confidential employee files and other project filing including training and license records and vendor insurance certifications. •    Responsible for purchasing supplies, maintaining equipment, rental and vendor contracts, Third Party claims, client deliverable, and Adopt a Highway •    Responsible for the administration of the projects accounts payable and receivable including reconciliation, verification, and distribution. •    Assist in the administration of fleet management system including data entry and invoice review •    Answers the hot phone and manages all inquiries including recording and tracking of all inquiries to ensure all requests are responded to within contract requirements. Dispatch employees to accidents, repairs or other concerns of client or public. •    Will train as a backup Tunnel Operator to become familiar with Operations and support scheduling in the event of staffing shortages.Knowledge, Skills & Abilities •    Ability to work flexibly and willingness to work extensively to meet business needs •    High level of attention to detail, initiative, problem solving, personal organizational and leadership skills. •    Strong organizational, administrative, interpersonal, verbal and written communication skills •    Requires minimum supervision. •    Works well with ambiguity. •    Strong strategic thinking. •    Ability to multi-task and work in a fast-paced environment   Education and Experience •    HS Diploma or GED (Required) •    administration / customer relations (Required) •    Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook (Required) •    Great communication and interpersonal skills. •    Ability to identify inefficient practices and develop best practice solutions. •    SAP experience strongly preferredWork Conditions/ Physical Demands Work Environment Working office environment Occasional time in the field in heat and cold temperature Travel-OccasionalPhysical Demands Sitting for extended periods of time Minimal bending, squatting, stretching Must be able to lift up to 20 pounds Other duties (not listed) may be assigned to this job at any time. Safety comes first! Required to complete work in a safe, efficient and accurate manner. Must demonstrate Ferrovial Values: Respect, Integrity, Collaboration, Excellence and Innovation.