Assistant to the production team needed

Houston TX

Description

We’re a small company with a brilliant, supportive, hard working team needing a skill assistant 2. The successful candidate will be a collaborative team member with a friendly attitude and determined work ethic remotely and sometimes physically. We need someone exceptionally well-organized and able to effectively multi-task & prioritize, taking initiative wherever possible and budgeting time for special projects. The ideal candidate will demonstrate a proactive ability to anticipate needs and react efficiently and calmly in the face of changes. If available to start send resume with contact details. Manages the calendars and appointments for Physical Production Department Schedules a high volume of internal and external meetings, via live, video conference, and conference calls. Prepares materials for internal and external meetings – agendas, prep sheets with information on credits etc. Sorts and files all relevant project materials-notes, drafts, budgets, schedules, call sheets, crew lists, wrap reports —on the server to be easily Updates and maintains a contact database for Physical Production Department Prepares monthly expense reports for Production Department Schedules and manages project and festival travel for Production Department QUALITATIVE Manages special research projects for all departments on an as-needed basis, regarding but not limited to case studies on production companies and studios, Budget comparisons, Tax incentive comparisons, crew credits and production trends Maintains an excel spreadsheet of current production trends that could be utilized by UFT’s slate Works with the Manager of Physical Production to keep the Production handbook up to date. Attends meetings as needed to take notes to then communicate action items Qualifications WHAT YOU'LL BRING Good communication skills, both written and verbal Detail-oriented and excellent organizational skills Experience with the Microsoft