Resident Property Facilities Manager

Pine near Summit, Seattle WA

Description

POSITION SUMMARY This person is an employee of the Condominium Association and manages the day-to-day operations of the property. To that end, the employee is expected to work effectively with the Board of Directors, owners, and the property management company to foster a cohesive team effort. The employee is responsible for the overall cleanliness of the exterior common areas of the property. Additionally, the Board of Directors may require the onsite maintenance person to clean or repair limited common areas, such as decks and patios, report all work order requests and complaints to the management company, respond to emails from the Association Manager and prepare timesheets and maintenance reports for approval. This position requires strong communication skills. Common Areas include but are not limited to the office, garage, roof decks, laundry rooms, dumpster enclosures, mailbox kiosk, stairways and landings, sidewalks, driveways, and exterior of all buildings including the lights, fences, landscape areas. Responsibilities specifically exclude maintenance, repair, or replacement of unit interiors, fixtures, appliances, or improvements, and exclude enforcement of the covenants and rules. DUTIES AND RESPONSIBILITIES INCLUDE BUT MAY NOT BE LIMITED TO: * Working forty hours a week during core business hours on a schedule mutually acceptable to the Board of Directors. Overtime hours require approval by the Board of Directors. * Assisting the Association Manager with supervision of vendors * Attending board meetings at the request of the Board of Directors * Dressing appropriately for the work environment * Receiving and acting on requests for maintenance of common and limited common areas * Respond in a timely manner to owners/residents emails and meet with them if needed to resolve issues. Send out pertinent information regarding the Parc by email or by posting them around the building. * Assisting official inspections of fire, safety, elevator, and mechanical systems and coordinating onsite tours for current and prospective vendors * Working with vendors, placing orders, obtaining estimates for repair, and arranging for contract services, scheduling projects, and overseeing projects to their conclusion in coordination with the Association Manager * Keeping a record of annual maintenance contracts * Ensuring that permits are properly displayed * Maintaining a clean, organized maintenance shop * Maintaining a clean and professional office * Maintaining and updating association records stored in office * Maintaining electronic data including reviewing and processing rental requests using approved checklist and tracking current and upcoming unit sales * Maintaining a record of water shut-off valves, electrical shut-off switches, and procedures for activating emergency power systems * Maintaining a record and map of common area shut off valves for water, electrical meters and boxes, sprinkler controls and heads, downspouts for gutters, outdoor lights and sensors, pool and spa control facilities and * Maintaining a record of paint colors and materials * Maintaining supplies and submitting order requests for approval * Reporting unusual conditions and concerns with policies, maintenance, and daily operations to the Board of Directors * Contracting and scheduling regular and preventative maintenance in accordance with manufacturer's suggestions of fire systems, fire extinguishers, landscaping, booster pumps, boilers, heaters, lighting, and garage doors; inspecting such systems on a regular basis and reporting malfunctions to the appropriate vendors or Board of Directors * Inspecting property for unsafe conditions and reporting to the Board of Directors * Inspecting daily the perimeter of each building * Performing exterior lighting check weekly and replacing bulbs and light sensors as needed * Maintaining exterior of buildings and submitting repair requests * Inspecting gutters after a substantial rainfall * Cleaning roof decks and maintaining seasonal use readiness * Cleaning stairwells and landings weekly * Stocking doggie stations with bags * Maintaining integrity of fences * Maintaining integrity of crawlspace vents and doors to prevent rodent access * Picking up litter including items left outside garbage dumpsters and disposing of properly * Placing recyclable items in recycling bins NUMBER AND TYPE OF EMPLOYEES SUPERVISED Supervises external contractors hired by the Property EDUCATION AND KNOWLEDGE This position requires a high school degree or equivalent. Certified Apartment Manager (CAM) certification would be an asset. The position requires knowledge of: * Basic repair and maintenance techniques and practices * Safe work practices and policies * Operation of equipment in a safe and effective manner * Knowledge of hazardous chemical handling * Basic inventory and record keeping practices * Applicable State, county and community codes and regulations * Familiarity with HOA regulations and landlord / tenant laws EXPERIENCE Prior experience is preferred, including familiarity with electronic access control systems and camera security systems SKILLS This position requires * The ability to read, write, and organize emails * The ability to perform basic repair and maintenance activities * The ability and willingness to understand and follow oral and written instructions * The ability to work independently and work well with others ONSITE RESIDENCE The compensation package for this position will include a one-bedroom apartment for the facilities and property manager’s use. Residence on site in the included unit is highly encouraged. Physical Requirements/Work Environment While performing the duties of this job, the employee is regularly required to stand, climb, lift and sit to complete work in all weather conditions. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl. The employee is frequently required to lift up to 50 pounds, and safely use hand and power tools. The employee must be able to operate a motor vehicle. The vision requirements include: ability to adjust focus, peripheral vision, and close vision. Personal Auto Personnel who use their own automobile for business purposes shall be reimbursed for tolls and in accordance with IRS standards at the IRS’s Standard Mileage Rate. Mileage, tolls, and other costs related to commuting to and from the principal office is not reimbursable. A mileage log must be kept and a copy must be provided within a reasonable amount of time to the firm’s bookkeeper before reimbursement. The employee must carry the State’s minimum insurance for liability, bodily injury, and property damage. Reimbursement Employee is required to use an association-issued debit card for all purchases and returns. Employee may elect to treat any non-reimbursed business expense as a deduction on the individual’s personal tax return, in which case the association will not reimburse the employee for the business expense. In the absence of written instructions from the Board of Directors the employee may not incur expenses in excess of $1,000 in any given 30-day period. OTHER Employee may not photograph or audio record members, residents, or guests. Revisions The Association may revise this job description at any time.