Executive Assistant

Miami FL

Description

JOB SUMMARY The Executive Assistant is a self-motivated, enthusiastic individual that will assist a high level executive. The successful candidate will be well organized, energetic, ambitious, detail-oriented and understands the beauty and fashion trends. This position is ideal for someone looking to learn about our business and eventually grow into another role within the company. ESSENTIAL FUNCTIONS · Help with scheduling meetings for the executive · Help manage and maintain executives' calendars · Prepare expenses, invoices, reports and other documents · Read and analyze incoming letters & emails, submissions, and reports to determine their significance and plan their distribution · Open, sort, and distribute incoming correspondence, including faxes and email · Retrieve and file corporate documents, records, and reports · Greet visitors and determine whether they should be given access to specific individuals · Act as the liaison between executives and other employees · Assist with special projects and marketing projects · Answer calls as necessary; communicate with clients and senior level contacts · Book travel · Event Coordinating · Run errands QUALIFICATIONS · The position requires working from an office, CEO’s home, or boat. (Need to be flexible). · Work Schedule: Monday- Friday 9:00-6:00pm · Ability to handle multiple tasks at once and work under pressure · Knowledge of beauty, fashion and lifestyle trends · Excellent written & verbal communication · Dynamic personality and a team player attitude · Ability to think creatively and thrive in a fast paced environment · Problem solving skills · Strong leadership skills · Entrepreneurial nature · Proficient at Microsoft Excel, PowerPoint, and Word – ability to create documents, presentations, spreadsheets, and databases · Organizational, computer and interpersonal skills · Mature, professional presence PHYSICAL DEMANDS Lifting: Exerting up to 30 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Reaching: Extending hands and arms in any direction. Sitting: Must be able to remain in the seated, stationary position throughout work day. Luxury Brand Partners is proud to be an Equal Opportunity Employer committed to supporting the BIPOC community. All applicants will be considered for employment without attention to race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related conditions (including breastfeeding), or any other basis protected by law. Luxury Brand Partners will not tolerate discrimination or harassment based on any of these characteristics and has a strict no-retaliation policy. Luxury Brand Partners does not accept unsolicited referrals or resumes from any recruiting agencies.