Event / Meetings Manager Needed for Growing B2B Events Company

4433 W Touhy Ave, Suite 420, Lincolnwood IL

Description

Part-Time, Temp-to-Perm (20-25 hours/week) Gallo Business Media is currently seeking an Events Manager to join our team in Lincolnwood, IL. About Gallo Business Media: Gallo Business Media (GBM) is an industry leader in business-to-business events. GBM produces invitation-only executive-level business Summits at domestic resorts. Our model focuses on bringing together buyers and sellers in a way that focuses on how we can help each other. After selling our first portfolio in 2018, we’re coming back after COVID to new markets where we can have an impact. Job Description: You'll be responsible for a wide range of meeting and customer service responsibilities for up to four events per year, beginning with one in September of this year. Specific Responsibilities Include: • Develop event menus • Hire transportation vendors and coordinate ground transportation / transfers for all event participants (100 per event) • Contact suppliers and attendees pre-event regarding transportation logistics, displays, etc. (Note: we do not do exhibitor manuals) • Execute all badging and name card input, printing and placement • Help develop and execute themed dinner parties for our events • Coordinate staff travel for our events as well as competitive events • Ensure areas at event are set and ready for program activities. (Consistently thinking ahead about the next sequence of events is essential for our success!) • Manage internal A/V assets and contract with resort a/v companies for on-site management • Develop meeting planning SOPs and Best Practice methodologies • Execute programs with team on-site (4 events in 2023) • Develop budgets, keep track of expenses • Reduce spending where possible without sacrificing customer experience • Contract other CMPs for on-site assistance when necessary To be successful, you’ll need to be someone who: • Is experienced in planning for and managing events with multiple events within the events, particularly transportation, meal functions, concurrent boardroom sessions, roundtable discussions, themed parties, etc. • Detail-oriented is an absolute understatement • Is comfortable working in MS Word and Excel including mail merges and other mid-level functions • Is experienced in contract negotiations including venue, A/V, staffing, entertainment and other contract negotiations • Can quickly learn what makes our programs unique, and then develop standardized SOPs that ensure consistent high execution of our programs • Knows those great CMP metrics like how much coffee per person, the difference in counts for buffet verses plated, % of people to order break snacks for, etc. • Has a sense of humor and enjoys being a team player who is willing to help other parts of the business as well. Gallo Offers: • A competitive hourly rate and bonuses • A successful, growing organization with opportunities for career development • A relaxed, fun and casual-dress environment • A chance to work with bright, fun people who enjoy what they do. (It’s a high emotional intelligence, low drama environment.) Please note: This is an In-Office position for the first 90 days. After 90 days, a hybrid home/in-office is an option. Please respond with your resume and hours of availability. Also feel free to list a desired hourly rate.