Property Maintenance Project Coordinator

Lawrence MA

Description

Education/ Certificates: High school diploma or equivalent required Valid driver’s license may be required Experience: Minimum of one year experience in a customer service, sales, hospitality, or retail position Minimum of one year experience in a position requiring detailed logistical coordination Experience using Microsoft Outlook, Word, and Excel Essential Duties: PRIOR TO PROJECT START Bid out and enter contracts for outsourced services that will be completed during scope of project Secure cost-effective sources for supplies Assist with recruiting/selection/hiring/training of Project Maintenance Technician, who will perform in-house project-related work Assist with definition of duties for Project Maintenance Technician Assist Community Manager with oversight of Project Maintenance Technician 30-45-days prior to project start assist with action plans for interior renovation mockup units, clubhouse renovation, models, units, etc. requiring design specs Coordinate roll-off dumpsters as needed for project waste and recycling Assist with the development of interiors spec book, prelim ready for kickoff meeting with alternates for upgrade finishes and/or cost savings Coordinate contractor pre-construction meetings prior to any major construction scope start Coordinate completion of interior renovation mockup unit/s and scheduling Become familiar with RMIS and the insurance and licensing requirements DURING SCOPE AND PROJECT COMPLETION Pre-walk/pre-inspect prospective renovation units at least two weeks prior to start of unit construction and complete pre walk unit checklist Show pre-walked units on unit status with projected completion for pre-leasing Goal - seven day turn on all unit renovations Units scheduling, quality control, punch lists, turn back to Property Manager Job Site Safety and required Safety training/meeting with contractors Emergency Response Situations and Incident Report Procedures Quality control Unit Renovation Schedules Implement time management procedures and necessary tools Become familiar with contracts as they are written and executed. Monitor the commitment log for status and execution. Become familiar with cost projections for interiors Periodic updates-initiate all reporting templates upon closing Scope completion punch lists and final walks. REPORTING Accounting of all expenses related to project including contractor invoices as well as supply purchases and any other items as applicable Daily log Field Agenda (weekly) Unit Status Report (weekly) Unit Renovation Schedule Job site progress photos (weekly) As Built worksheet (monthly) Weekly coordination meetings with Property Manager Weekly coordination meetings with contractors Acceptance documentation Exterior/Interior renovation projects ROUTINE DUTIES: Primary liaison with residents/Property Management. Conducts Weekly Meetings with Property Management and Contractors, as needed Creates and distributes communications with residents (in cooperation with Community Manager) for preparedness and execution of occupied and exterior scopes of work Plans, organizes, and attends all resident events i.e., Town Hall Meetings (in cooperation with Community Manager) to communicate Project expectations/milestones etc. Develops and maintains positive rapport with residents throughout the Project Addresses resident issues/concerns/complaints with project Coordinates and schedules the access for resident use of “quiet zone/unit” if applicable Assists with service requests from residents where construction is taking place that do or do not tie back to construction activities Coordinates resident events (breakfast on the go, etc.), as needed during construction projects Fields and successfully satisfies resident complaints with the help of management Completes company required training by established deadline Complies with all Fairfield standards, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws