CWU Procurement & Supply Specialist

400 E University Way, Ellensburg WA

Description

Central Washington University is recruiting a Procurement and Supply Specialist 1 to join our Central Stores team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $36,804 - $47,844 annually plus the awesome CWU benefits. Who we are: We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.   Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You’ll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing for ~10,000 students, health services, police and public safety. For the seventh time in eight years, CWU is a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus. The Procurement and Supply Specialist I interacts daily with the maintenance trades. People skills are welcomed. Our team is valued by every department across campus. We support growth while maintaining existing infrastructure. You can make a difference. This candidate will report directly to our Program Support Supervisor 2. This position directly contributes to a healthy, safe, and welcoming campus environment. All employees are expected to support CWU’s commitment to diversity and to bring and support inclusion into the university environment. What we offer: Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: www.cwu.edu/hr/benefits-perks-discounts.  The Role: Responsible for procurement functions for the trades and other CWU departments. Includes purchasing materials, equipment, supplies and services of a specialized or complex nature in accordance with prescribed purchasing regulations and procedures. Training for use of credit cards and regulatory requirements, use of enterprise application(s) for documentation, as well as operating a forklift will be provided and successful completion required within 4 months of hire. Responsible for maintaining acceptable and accurate inventory levels. Additionally, responsible for performing receiving, mail, and warehouse functions and ability to operate forklifts and related equipment. All employees are expected to support CWU’s commitment to diversity and to bring and support inclusion into the university environment. Job Duties: - Request quotes and place orders according to specifications. Purchases will be made according to State and Federal regulations and CWU quality standards. - Coordinate and/or expedite materials, quantities, and delivery dates. - Prepare, review, and analyze purchase requisitions, investigate and develop sources of supplies, prepare bid specifications, issue bid requests and review quotations, and interpret purchasing procedures to departments. - Document purchase orders in AIM. - Release at front counter stock purchases and disbursement of special orders (parts, equipment, etc.) - Maintain and reconcile monthly Pro Card purchases according to CWU purchasing and financial policies and procedures. - Assist with annual Central Stores stock inventory. Assist with keeping stock items and parts in an organized manner and in a safe and clean environment. - Receive and distribute merchandise to work orders for the trades or to stock inventory. - May perform the functions of shipping/receiving, such as unloading/loading incoming/outgoing freight, reconciling incoming freight to shipping/delivery paperwork, delivery of merchandise and equipment to the CWU community, returning damaged and/or incorrect merchandise, and other shipping/receiving functions. - May perform warehouse/delivery functions/forklift operation. - Effectively communicate and maintain positive working relations with faculty, staff, students, and the campus community as well as Facilities Management Department (FMD) management team. Perform work in a manner that provides excellent service with nominal to no inconvenience or disruption for the client. Perform quality work that meets or exceeds the expectation and satisfaction of the client. - Perform work using Best Practices while maintaining compliance with applicable laws, policies, and procedures. - Maintain a standard of excellence for both work processes and outcomes with a strong emphasis on customer service.  Ensure a positive customer service interface is provided. - Perform other duties as assigned. Minimum Qualifications: -Relevant purchasing, inventory or warehouse experience -Experience with Microsoft Office Suite (or similar) software -Experience interpreting policies and procedures -Must pass forklift operator training and operate forklift(s) safely within 4 months of hire -Demonstrated willingness and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds, and experiences -OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position. Preferred Qualifications: -Associates or bachelor’s degree in related discipline, such as business or retail management -Experience with Washington State purchasing rules and regulations -Experience with using a ProCard, Corporate Card, etc. -Life experiences that demonstrate an ability to contribute to CWU’s commitment to inclusion and diversity -A record of promoting inclusivity in the work environment Apply online at (Search Job ID 4998). CWU is an AA/EEO/Title IX/Veteran/Disability Employer.