Administrative Assistant - Front Office

Newton MA

14 June, 2022

10:06 AM

Description

Mount Alvernia Academy, a Franciscan Catholic School (Coed Preschool – Sixth Grade) is seeking an Administrative Assistant for the School Office. This is a full-time, year-round position from 8 am - 4 pm, (with a reduced summer schedule). Job responsibilities include (but are not limited to): Supports a warm and inviting atmosphere for children and their familiesPerforms administrative assignments with minimal direction:Answers incoming telephone calls and emailsMonitors students & visitors signing in and out of schoolProvides clerical support for the Middle School Admission ProcessCoordinates office equipment vendor supportOrders and maintains an inventory of books, supplies, and materialsWorks collaboratively with cleaning vendor to ensure a safe, clean, and welcoming environmentRecords daily student attendance and dismissal information for Preschool - Sixth GradeCoordinates with School NurseSupports the Business Manager with QuickBooks, Excel, and other software applications as neededSupports the school community through the use of the School’s Student Information System, FACTS SISOther duties as assigned by the Principal. Skills and competencies: Administrative support experience, ideally in an educational settingExcellent interpersonal and relationship-building skillsAbility to cultivate strong, collaborative relationships internally and externallyExcellent problem-solving skillsProficiency in Google environment as well as Microsoft Word and ExcelExcellent organizational skillsAbility to handle confidential information and act with discretionAbility to use independent judgment in performing the responsibilities of the position Mount Alvernia Academy does not discriminate in employment opportunities or practices (consistent with those religious exemptions provided in statutory and constitutional law) on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by the law.