Jackson Hinds Library System Bid Opportunities

Jackson MS

01 June, 2022

2:58 PM

Description

Press release from the Jackson Hinds Library System: May 31, 2022 Jackson/Hinds Library System invites proposals from qualified Commercial Insurance Carriers to provide insurance coverage for the library system for the fiscal year beginning 10/01/2022 – 09/20/2023, per the summary of insurance coverage needed as follows: Summary of Insurance Coverage Needs: Business Auto Policy Management Liability Policy Commercial Umbrella Liability Policy HUB Commercial Package Policy Workers Compensation Insurance Policy. All proposals must be submitted electronically to [email protected] with Insurance RFP Response in the subject line. Late or improperly addressed bids will be disqualified. The bid opening will be conducted in the Meeting Room of the Willie Morris Library on June 30, 2022 at 2:00pm and will be open to the public. After opening the bids, bids will be taken into consideration, and the lowest and best bid that meets the operational needs of the System will be chosen by the Administrative Board of Trustees. All proposals become the property of the Jackson/Hinds Library System without obligation. Questions may be directed by email to Floyd Council, Executive Director, at [email protected]. All questions and answers about the bid proposal and this announcement are on www.jhlibrary.org. Bid Open: June 1, 2022 Bid Closed: June 30, 2022 (10:00am) ************************************************************************************************************************************************************ Jackson/Hinds Library System invites qualified vendors to submit proposals to provide multifunction color copiers/ printers, coin-ops, and service contracts for selected library locations per the terms and conditions of this Request for Proposal. The RFP is to seek costs and information related to the installation and operation of MFDs and requests a detailed response from all prospective vendors, including pricing, service description, and configuration. Cost options must include a lease with three-, four-, and five-year options of color MFDs with a Service/Maintenance Plan. Additionally, a service contract on the color copiers to include on-site service and OEM toner is needed. ALL COSTS SHALL BE INCLUDED AND ITEMIZED IN THE PROPOSAL WITH NO HIDDEN COSTS. All MFDs and products listed will need to meet the required hardware specifications listed by JHLS. All MFDs shall be newly manufactured with no used or refurbished parts and include the capability for scanning, mobile printing, and emailing. Integration with Envisionware's LPTOne print release terminals is required. Any third-party software configuration must be with a SIP2 connection to authenticate with JHLS's ILS system. It is the vendors' responsibility to provide equipment, technical specifications, and support for any third-party software. Each location's needs will determine the final equipment configuration of each copier. The OEM shall provide specification sheets listing all accessories, features, functions, and technical requirements of each model. Proposals that deviate from these specifications will be considered, provided the vendor indicates why its proposed alternative specifications meet the needs and intent of the System. All proposals must be submitted electronically to [email protected] with JHLS Copier RFP Response in the subject line. Late or improperly addressed bids will be disqualified. The bid opening will be conducted in the Meeting Room of the Willie Morris Library on June 30, 2022 at 2:00pm and will be open to the public. After opening the bids, bids will be taken into consideration, and the lowest and best bid that meets the operational needs of the System will be chosen by the Administrative Board of Trustees. All proposals become the property of the Jackson/Hinds Library System without obligation. Coverage for the System includes the areas listed below. Sixteen (16) MFDs' Copying, Printing, Mobile Printing, and Scanning 25-30ppm minimum Color and Monochrome Letter, Legal, Ledger, and bypass tray Paper drawers (letter & legal size) Duplex options Secured Printing options Built-in / unified Address book for email Coin-Op for all fourteen Copiers/MFDs Accepts both dollars and coins Dispenses coins as change Accepts Credit Cards All PCI Compliance and Transaction Fees detailed Questions may be directed by email to Floyd Council, Executive Director, at [email protected]. All questions and answers about the bid proposal and this announcement are on www.jhlibrary.org. Bid Open: June 1, 2022 Bid Closed: June 30, 2022 (10:00am) This press release was produced by the Jackson Hinds Library System. The views expressed here are the author's own.