Facilities Manager

Pleasanton CA

Description

Axis Community Health is a nonprofit community health center that is growing rapidly in response to the exciting changes that are occurring in the healthcare arena. Axis Community Health has served the Pleasanton, Livermore, and Dublin area since 1972. Our services include medical care, mental health counseling, behavioral health, and WIC nutrition services for Tri- Valley residents. We would love for you to apply to join us on our mission to provide quality, affordable, accessible and compassionate health care services that promote the well-being of all members of the community. CLICK HERE TO APPLY: ESSENTIAL DUTIES/RESPONSIBILITIES: • Oversee distribution and completion of facilities related tasks and projects through the facilities tracking system. • Plan, develop and prioritize facility projects and weekly work plans; ensuring that materials are ordered, vendors scheduled, projects designed and planned, and funds are available. • Monitor and identify potential problems for buildings, equipment and grounds to ensure a high standard of safety and cleanliness are maintained according to healthcare standards and in compliance with federal, state and local regulations • Monitor facility and building systems via online technology to identify concerns and ensure maintenance schedules are adhered to (i.e. HVAC, alarm system, building access system, emergency lighting) • Review, monitor and respond to emergencies, including equipment breakdown, malfunctions, power outages and alarm calls, communicating with staff and contacting vendors as needed. • Respond to afterhours alarm calls from security monitoring and janitorial company. • Review and monitor contracts for maintenance, mechanical and electrical systems and follow up with vendors to ensure compliance and maintenance of service levels. • Order and receive deliveries of equipment, facility and janitorial supplies; create and maintain an inventory tracking and monitoring system. • Interface with property managers, site neighbors and vendors in person, via email and telephone including during off hours as needed. • Perform and maintain Inventory management of equipment/furniture/appliances throughout all Axis sites. • Review, organize and track warranties for equipment/furniture and appliances digitally to ensure compliance and service levels are delivered. • Manage the physical and digital library of facility documents including floor plans, architectural designs and mechanical system drawings and provide to staff, vendors and contractors as needed. • Manage onsite inspections and audits that keep Axis in compliance with OSHA and other state and federal safety regulations. Comply with all aspects of HIPAA as it relates to this position. Stay abreast of all federal and state regulations relating to facilities and safety management related to community health centers and keep Axis in compliance with these regulations • Perform monthly site inspections, produce monthly safety and compliance reports of findings including participation as a member of the Safety Committee to identify safety issues for the facilities team to address. • Work additional on-call hours as assigned. • Serve as back up to the Facilities Technicians when needed. • Perform other duties as assigned. REQUIRED COMPETENCIES: • Knowledge of building codes, city permits, fire inspections and accessibility standards. • Familiarity with health care operations preferred. • Strong organizational skills, and ability to set priorities and communicate to team members clearly both verbally and in writing. • Excellent internal and external customer service skills. • Team oriented, self-starter with leadership ability. • Excellent problem solving skills with demonstrated ability to manage completion of projects. • Must be able to exercise discretion and judgment while representing and making decisions on behalf of the company. • Must have reliable car, valid California Driver’s License, insurance and clear DMV record. • Must be able to follow all safety precautions. • Ability to interact effectively and in a professional, supportive manner with persons of all backgrounds. • Computer proficiency to include Microsoft Office, online technology management portals, supply ordering systems and facility management ticket systems. QUALIFICATIONS: • Associate’s Degree or equivalent combination of education and experience. • 3-5 years of experience in facilities and maintenance services required.. BENEFITS: • Employer paid health, dental, and vision benefits to the employee. • Option to participate in a 403(B) retirement plan with employer matching contribution. • Partial educational reimbursement. • 12 paid holidays. • Accrued paid time off with each pay period. • Employee discount programs. CONNECT WITH AXIS: Company Page: Facebook: LinkedIn: Physical Demands and Working Conditions: Work is normally performed in a typical office work environment. While performing the responsibilities of this position, the individual is required to have ambulatory skills sufficient to visit various parts of the organization. Requires the ability to reach with hands and arms, climb stairs and occasionally lift and/or move up to 30lbs. Requires sitting and standing for extensive periods of time, operating a computer keyboard, telephone and other equipment for extended periods of time. Travel to other Axis health centers and other local travel will be required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Axis Community Health is committed to creating a diverse work environment and is proud to be an equal opportunity employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us for assistance. Link to "EEO is Law" poster: As part of our hiring process Axis conducts background checks. All Axis staff members must provide proof of vaccination for COVID-19. Exemptions to this requirement will be considered for those requesting a reasonable accommodation based on their medical, religious, or disability status. Staff members that are granted a reasonable accommodation will be required to undergo weekly testing. Disclaimer: This job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, Axis Community Health reserves the right to modify or change the requirements of the job based on business necessity.