Facilities Administrator

1509 Ponce De Leon Ave, Atlanta GA

Description

Employment Type: Full Time, 12 month position, benefits eligible Expected Work Days/Hours: M-F / 8:00 am - 4:30 pm (occasional evening/weekend work) Start Date: ASAP The Paideia School is an independent, progressive, pre-K through 12 college-preparatory school in the Emory University area of Atlanta. Paideia is seeking a new Facilities Administrator who will manage a variety of one-time and ongoing projects in the facilities department, as well as provide administrative support for the facilities maintenance department and the Director of Facilities. Responsibilities include a variety of tasks required to provide students, faculty and staff with safe, attractive, clean and efficient facilities. Essential Job Duties and Responsibilities: Carry out special projects requests of director of facilities, including special research, maintenance procedures, inventories, safety, security and other areas Monitor costs and compliance with ongoing contracts (waste, janitorial, landscaping, etc) Purchase fixtures, furnishings and equipment, as well as specialty equipment for Maintenance Solicit bids for outside contractors as requested and assist with managing projects Monitor usage of campus utilities Assist in the recruitment and interview processes for maintenance staff Compile and coordinate summer facilities and maintenance projects list and schedule Monitor calendar for events and rectify conflicts in maintenance support and facilities usage Act as a liaison between maintenance department and faculty, staff and parents in regards to maintenance requests and event setups Recognize conditions of facilities to identify maintenance and repair deficiencies and report needed corrective measures to facilities director or maintenance manager Work with maintenance department to remedy unusual repair or cleaning challenges Maintain and distribute keys and security code Submit invoices Coordinate maintenance team meetings Develop and deliver compliance training Develop and monitor a work order system for maintenance staff Coordinate preventative maintenance schedule for maintenance staff Occasional/As Needed Duties: Respond to requests or concerns from school neighbors and parents in absence of director of facilities Purchase and pick up equipment and supplies from local distributors Enter monthly maintenance general ledger budget Communicate with City of Atlanta for city-owned equipment repair requests Assist with emergency communications and respond to after-hours calls or issues Required Skills and Abilities: Ability to clearly and concisely provide directions, expectations and follow up Proven strengths in organization, attention to detail, problem-solving, decision-making and customer service Ability to juggle multiple ongoing projects simultaneously and prioritize requests Strong skills with Microsoft and Google software applications Experience analyzing data to assess problems and find solutions Ability to draft reports and write with clarity Willingness to take direction and follow through as directed Self-motivated and willing to step in and help out wherever necessary Familiarity with facilities tracking and management software a plus Minimum Qualifications: 3+ years of project management, administrative coordination and/or facilities management Valid Georgia drivers license Working Conditions: Work is expected to be done indoors and occasionally outdoors Occasional evening and weekend work required as needed depending on emergency repairs and school events Physical Requirements: Minimal physical effort may be required when performing these duties Strength: Ability to walk 12-acre campus multiple times per week, occasionally in inclement weather Ability to work for several hours per day at a desk and at a computer Application Notes: As a condition of employment, all employees hired after August 19, 2021 are required to be fully vaccinated for COVID-19 and able to provide proof of such vaccination. Interested applicants should submit a resume, cover letter and contact information for three references to [email protected]. Salary is commensurate with education and experience. A robust benefits package is offered for benefits-eligible positions. Paideia School is an Equal Opportunity Employer. For more information about our commitment to diversity, equity and inclusion, our focus on social/emotional learning alongside rigorous academic offerings, as well as opportunities for extra curricular learning, please visit our website at www.paideiaschool.org.