Part -Time Document Retention Assistant

805 E Badger Rd, Lynden WA

Description

Job Summary: Flora Inc. is an established natural health supplement manufacturer and distributor, and we are looking for a part-time Document Retention Assistant to join the Production Team at the Lynden location. Reporting to the Production Manager, the Document Retention Assistant will be responsible for maintaining the flow and retention of both electronic and hardcopy-controlled documents, department files and resource materials, while following regulations and company policies and procedures. ESSENTIAL FUNCTIONS • Prepare, scan, and quality check documents/images being converted to electronic/digital format. • Prepare and organize documents to conform to quality control standards, office procedures and system processes. • Log, track, and maintain batch records. • Establish and maintain effective communication and coordination with Company staff and with management. • Maintain regular contact with other departments to obtain and convey information. • Adhere to policies, procedures, and quality controls in relation to electronic imaging. • Assume responsibility for related duties and/or special projects as required or assigned. • Ensure work area is organized and secure. • Perform other duties that may be assigned from time to time. QUALIFICATIONS • One to two years of experience in administrative and/or scanning/imaging experience • Proficient in Microsoft Office (Excel, Word and Outlook) PHYSICAL DEMANDS While performing the duties of this position, the employee is regularly required to sit, use hands to type or handle and reach with hands and arms. The employee is occasionally required to walk or stand. The employee is seldom required to climb or balance and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 lbs. COMPETENCIES • Excellent communication and problems solving skills • Responds well in a stressful, dynamic environment • Flexible, uses critical thinking skills and open to learning new ideas/skills • Attentive to detail, speed, accuracy, and follow-through. • Cooperative and willing to assist others • Positive attitude and team player BENEFITS • Paid Vacation, Personal Days, Holidays