Project Coordinator / Receiving Specialist

4550 Wineville Ave., Ontario CA

Description

Position Summary Seeking to hire a project coordinator who will take ownership in organizing our ongoing projects. This task involves monitoring project details from onset to completion, including receiving, oversee project details, schedules, inventory, organizing and participating in phone or as needed meetings and ensure projects are on schedule and meeting client expectations Specific Responsibilities • Oversee, maintain and monitor multiple projects • Receive in product, separate by project, keep accurate inventory and communicate directly with client • Organize projects in warehouse • Complete the receiving clerical activities in accordance with the established receiving processes to ensure customer expectations and receiving deadlines are met. • Enter orders into system, print paperwork and prepare reports • Work with warehouse to pull and prep orders as needed for delivery out • Monitor the unloading of all materials into the receiving; ensure materials are staged for counting and inspection, ensure product is put away • Accurately and timely complete tasks assigned by supervisor • Resolves discrepancies with pack lists, BOLs and purchase orders • Monitors the flow of paperwork and take ownership of documentation • Document all damages and communicate with appropriate parties • Compare pack lists/purchase orders to product received to ensure delivery is complete and resolve discrepancies with documentation • Compare pull lists to product staged/ loaded to ensure accuracy based off customers’ requests • Communicate receiving errors to ensure corrective actions are identified and implemented. • Track deliveries and troubleshoot order issues with vendors • Escalate recurring issues to management. • Assist in managing daily receiving calendar Requirements Experience: • 2 + years’ previous project coordinating experience • 1-2 years of receiving experience in a warehouse setting • Forklift experience a plus Knowledge, Skills, and Abilities: • High attention to detail and accuracy • Commitment to safety as demonstrated through previous work • Ability to multitask under pressure in a face paced environment • Personal accountability with a customer-focused sense of urgency • Exceptional interpersonal and communication skills; possess good phone and email etiquette • Ability to work effectively both independently and as part of a team • Proven leader with a positive can-do attitude and good work ethic • Good organizational skills; ability to multitask; demonstrate flexibility • Working knowledge of Microsoft Office Outlook, Word, and Excel required • Ability to stand, sit, bend, pivot, and lift up to 25 lbs. unassisted • Must be able to read, write, and comprehend English proficiently • Excellent attendance history • Willing to work flexible hours and weekends as required