Personal Assistant / Administrative Assistant

Chicago IL

Description

Administrative Assistant/Personal Assistant We are a fast-growing dynamic construction company looking for an entry-level assistant who will work directly with the CEO. This is a great entry-level opportunity for anyone that desires to gather the knowledge and experience to work within an admirative capacity job and has an interest in learning more about the construction industry. We are looking for someone who is crazy organized, proactive, and reliable. The ideal candidate also has an upbeat, friendly attitude. The following duties are intended to provide a representative summary of the major duties and responsibilities and ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Responsibilities: • Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests • Schedule personal appointments on behalf of the CEO • Drive the CEO to and from his appointments • Make judgments and recommendations to ensure smooth day-to-day engagement • Collect incoming mail from remote office locations, sort through mail and distribute as necessary • Answers non-routine correspondence and assemble highly confidential and sensitive information • Be responsive to emails/texts/phone calls, with contact outside normal business hours • Excellent communication and time management skills; proven ability to meet deadlines. • Conserve the CEO’s time by reading, researching, collecting, and analyzing information as needed, in advance • Data entry when necessary • Work on special projects • Be a team player who can jump in wherever necessary Qualifications: • Knowledge of Microsoft Office and Google Suite products • Superior organizational skills and proactive in anticipating business needs • Excellent time management skills and ability to multi-task and prioritize diversified workload • Confident and self-directed • Private and discreet • Skilled in verbal and written communication • Detail-oriented and quality conscious • Good driver • Willingness to help with an upbeat attitude Requirements: • Bilingual (Spanish) • High School Diploma • Prior work experience • Valid Drivers License. Must own vehicle, insurance, cell phone, and laptop • Must be able to lift and carry 20lb items To Apply: Please send your complete resume along with availability via email. Along with your resume, submit a brief video and articulate why you are the best-suited candidate for this position in English and in Spanish. The video should be limited to one sentence. To confirm you've read the entire ad in its entirety please type #Goal Digger on the subject line.