My Independence Summer Blast Fair

1 Veterans Place,Silver Spring MD 20910

03 July, 2022

Description

There will be a fair held at the Veterans Plaza on July 3rd. There will be several arts, crafts, small business, and food vendors. VENDOR GENERAL INFORMATION, RULES AND REGULATIONS Only 1 direct sale vendor per company. List of vendors will be added at the bottom, so please check before registering. MY INDEPENDENCE DAY SUMMER BLAST FAIR @ THE VETERANS PLAZA SILVER SPRING MARYLAND ** Please note: Registration is NOT completed, and you are NOT accepted in the event until the Vendor Fee has been paid in full. *** PLEASE PICK VENDOR FEES & TYPE (SINGLE 10X10, DOUBLE BOOTH 10X20) ARTS AND CRAFT – SINGLE BOOTH $135 DOUBLE BOOTH $199 CLOTHING AND ACCESSORIES – SINGLE BOOTH $165 DOUBLE BOOTH $265 INDEPENDENT CONSULTANT FOR DIRECT SALES – SINGLE BOOTH $185 DOUBLE BOOTH $265 DESSERT TENT VENDOR – SINGLE BOOTH - $199 DOUBLE BOOTH $299 DESSERT TRUCK - $299 FOOD TENT VENDOR – SINGLE BOOTH $399 DOUBLE BOOTH $699 FOOD TRUCK $399 GENERAL VENDOR – SINGLE BOOTH $299 DOUBLE BOOTH $399 NON-PROFIT ORGANIZATION – SINGLE BOOTH $249 Additional Notes/ Requests (available on a first come, first serve basis). You will receive a separate invoice for it. • PRIME Booth Location ($45 additional) • CORNER Booth ($40 additional) • Specific Booth request - includes electricity request, where available ($35 additional) Payment Method (Pay via PayPal and Zelle; If payment is not submitted immediately, you will have to re-submit the Vendor Registration Form. * • PayPal • Zelle (202-297-6195) VENDOR GENERAL INFORMATION, RULES AND REGULATIONS Vendor Spaces • Each vendor is provided with a 10’ x 10’ space which can accommodate a 10×10 tent. If you go outside the 10×10 space, you will have to pay for additional space! Vendors need to provide their own set up, including tent, tables and chairs for displaying the merchandize. Vendors understand that are responsible for all needed display props, including table/chairs/hanging materials/signs/etc. • Electrical requirements are limited. Please contact the event organizer for any electrical needs. Booth Set Up • Volunteers will be present to direct vendors to their assigned area for set-up beginning one hour prior to the event start time. Due to safety reasons, vendors who arrive after the start of the event, may forfeit pre-assigned booth location and be assigned an alternate location. All vendors must be completely set up 15 minutes prior to the event start and remain set-up and in place until the event end time. To prevent accident or injury, any vendor wishing to leave early MUST notify a festival official. With permission, booths can be packed-up and “walked-out” will be allowed to do so. No vehicles will be allowed on the event’s grounds. Vendors will be allowed to proudly display company banner and signage to identify their business. Vendors will be able to sell their merchandize and are responsible for reporting sales tax. • Usually set up starts 2 hours before the event start time and break down occurs within an hour after the event ends. More detailed information regarding each of our events, including the Vendor Layout is emailed at least two weeks before the event date. For any questions, you can always contact our office at 703.889.0202 between normal business hours. • FOOD VENDORS Permits First and foremost, it is the Food Vendor’s responsibility to compete and submit the Temporary Food Permit Application from the city/ county the event is taking place – for Silver Spring events is Montgomery County Health Department. Permits will vary depending on where you are selling. Typically, you will need to obtain the Temporary Food Permit Application. Keep in mind that you will need a vendor’s permit for each location you service. Requirements may also vary from state to state and county to county, so please make sure you check with the Health Department of each city/ county the event is being hosted; organizer has no saying over the Health Department requirements, and it is not responsible for Vendor’s non approval of receiving the one-day license to vend in the event. Certificate of Insurance adding House of Beulah LLC. as an additional insure for the day of the event is a requirement for all Food and Beverage Vendors participating in any of the events. Applications • Every festival or fair that you plan to sell at will have vendor applications and requirements. Be certain that you are planning well in advance. This is particularly true for very large fairs, like state fairs. There may be deadlines several weeks prior to the actual event that you will need to send in your application by. They will also want to verify that you have the necessary permits as well. • No refunds will be made unless the application is not accepted. Refunds will not be made due to cancellation on the part of the exhibitor. Failure to comply with the above stated rules will result in eviction from the event & loss of any money paid. • Vendors can distribute flyers, business cards, coupons, menus, or other material to patrons within their vendor booth area. • Vendor understands that if they miss participating in an already registered event or break down their booth area before the end of the event, they will not be accepted in any of our future events. In case the vendor has been registered for more than 1 event, they understand that their location for future events may be changed to a less favorable area, due to the not favorable attendance history. Insurance • Certificate of Insurance adding House of Beulah LLC. as an additional insure for the day of the event is a requirement for all Food and Beverage Vendors participating in any of the events. You may also be able to obtain an umbrella coverage if you plan on going to various events. If you only plan on one event, you can obtain temporary coverage for that event. While Event premises are being occupied under this agreement, the organizer will provide no insurance for participating vendors in the events; any insurance must be placed and paid by the exhibitor. Vendors agree to hereby indemnify and hold harmless the event planning company and its subsidiaries, affiliates, officers, directors, shareholders, agents and employees free, clear and harmless, from and against any and all losses, liabilities, costs, expenses (including amounts paid in settlements and reasonable attorney’s fees), claims, penalties, judgments and damages, resulting from or arising out of, by reason of any act, omission or negligence of the client or its representative agents, employees or Vendors in any way connected with or arising out of any accident, injury or damage-and these can include and be detailed-any breach of representation, injury to person or property, any activity conducted or action taken by the organizer, directly or indirectly, in conjunction with the agreement. If for any reason beyond its control, including but not limited to strike, labor dispute, accident, act of war, act of God, fire, flood or other emergency condition, the organizer is unable to perform its obligations under this agreement, such non-performance is excused, and the organizer may terminate the agreement without further liability of any nature. In no event shall the organizer be liable for consequential damages of any nature for any reason whatsoever. Vendor Fees and Refunds • Vendor fee is Non-Refundable and Non-Transferable. In case the event must be cancelled for reasons out of organizer’s control (i.e. inclement weather as tornadoes and hurricanes, government imposed regulations, Act of God, venue related issues, etc.), event will be rescheduled and the new date will be announced to all registered vendors in the event. Refunds will not be accepted due to already inquired expenses on organizer’s behalf as advertising and promotion, permits and licenses, venue rental fees, etc. In case the organizer must cancel the event with no rescheduled date set, vendor fees will be refunded. • No refunds will be made unless the application is not accepted. No credits will be applied for upcoming events, in case of vendor/ exhibitor cancellation. If for any reason it becomes impossible to have the event, vendors understand this agreement is terminated and will waive any and all claims for damages. Refunds will not be made due to cancellation on the part of the vendor/ exhibitor. Failure to comply with the above stated rules will result in eviction from the event & loss of any money paid. Cancellations and No-Shows • We understand life happens, and while you need to cancel your registration for the event (no refunds and/ or credits will be issued), we appreciate you sending us an email informing us of your cancellation. In case of a no-show, vendor understands that their no-show in the event impacts the layout and overall aspect of the event, and for future events, vendor will be reassigned a booth which, in case of a no-show, will not impact the visual appearance of the event’s layout. In case of a no-show, if for future shows vendor requests a prime booth, vendor will be charged an additional fee of $45/ booth, due to their previous impact on the event’s layout. General Information • Vendors can distribute flyers, business cards, coupons, menus, or other material to patrons within their vendor booth area, but please DO NOT SHARE flyers from other events. Vendor understands that, in special occasion, their booth will be relocated in a different area, most likely a better one, depending on the cancellations and/ or no-shows the day of the event, in order to maintain the overall flow and visual appearance of the event’s layout. This change will be communicated by the on site Event Manager, the day of the event. Addendum to Vendor Fees as of February 10, 2020 • In special cases as the COVID-19 pandemic, vendor understands that no refunds will be processed as to already inquired expenses on organizer’s behalf as venue rental fees, permits and licenses, advertising and promotion, etc. Organizer will work with vendors to offer credit options towards another festivals and events in the coming year, hence 2021; a tentative schedule of events will be released by mid/ late 2020. • Addendum to Vendor Fees as of September 1, 2020 (revised March 1, 2021) • If vendor has tested positive or has been in contact with someone who has tested positive for COVID-19, vendor is required to report the incident immediately and provide documentation. If you tested positive for covid, you will be contacted by the Health Department which will provide you with a letter stating that you tested positive for COVID-19. If you have been exposed to COVID-19, please take a COVID test 1-2 days prior to the event date and if the test is positive, you will be allowed to switch your registration to another event date. You are required to send us proof of COVID-19 positive test in order to make the event registration change; all information will remain confidential. Tests are free and can be taken at any CVS, Walgreens, etc, pharmacy. Please note that our organization may need to report your situation to the County’s Health Department. For more information on COVID guidelines, please visit CDC’s website – https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/quarantine.html. • All events are outdoors Rain or Shine events. • Anticipated attendance: 1,500-2,500. ** Anticipated attendance is calculated as an average attendance for the events category (i.e. Arts & Crafts) based on each event’s attendance for the past 3 years. As outdoor events, please keep in mind that attendance is impacted by the weather conditions. ** I have read and understand the COVID-19 SAFETY ACKNOWLEDGEMENT -- LIABILITY WAIVER AND RELEASE OF CLAIMS listed in the footer of the website. * • I agree By checking the box and registering for House of Beulah LLC.'s event, I acknowledge that I have read and I agree to abide by the COVID-19 SAFETY ACKNOWLEDGEMENT -- LIABILITY WAIVER AND RELEASE OF CLAIMS for listed below. I also understand that the day of the event I will be required to complete a Vendor COVID-19 Self Screening Questionnaire. Failure to complete it will result in not being allowed to participate in the event with no possibility of receiving a refund for the registration fee. I have read, understand, and agree to the Vendor Contract, Policies, Rules and Regulations listed in the footer of the website. Vendor Fees are non-refundable and non-transferable. * • I agree By registering for this event, I acknowledge that I have read, and I agree to abide by the Vendor Contract and Vendor Rules and Regulations for listed below. Without limiting the foregoing, I also understand that all transactions executed by me through registering for House of Beulah LLC. DC events (by checking the submit box) or thereafter which I execute as an exhibitor are final and that there are no refunds, and I am aware that all events are rain or shine. I understand and agree that 6% sales tax has been added to the total amount. Charges on your credit card will appear as "Vendor Registration Fee" from House of Beulah LLC. Registered Vendors 1. Paparazzi We provide an environment for local brands to showcase their goods and services in a fun, stress free environment. We pride ourselves on excellent customer service and work hard to make your vending experience seamless.