Facilities Manager Needed for Non Profit Orginization

Austin TX

Description

Every person living with HIV deserves compassionate care and a place to call home. Project Transitions is dedicated to serving people with HIV and AIDS by providing housing, comprehensive support services, recuperative care and hospice in compassionate and caring environments. Project Transitions, Inc. Facilities Manager Job Description Description and Requirements The Facilities Manager shall be experienced in all phases of home repair and maintenance. Responsible for all agency properties from a maintenance, safety and compliance perspective. Ensure that all PT facilities are in the best repair possible. Position requires flexibility in task assignments, ability to manage multiple tasks and ability to work with diverse populations and needs. Primary Responsibilities Perform minor or smaller maintenance tasks and cleaning activities. Receive maintenance requests from residents and staff. Track and manage all maintenance issues from receipt of request, to initiation and completion of work. Establish and maintain good relationships with outside vendors. Arrange and schedule outside vendors for tasks involving repairs of a more complex nature. Oversee the work of outside vendors to ensure quality work and task completion. Maintain documentation (e.g., logs, records, invoices) of all maintenance work. Coordinate and assist in move in/outs and apartment make-ready. Ensure inspections for all properties are done as scheduled and correct any deficiencies identified, including but not limited to: Commercial kitchen (when operable), elevator, fire alarm system and extinguishers, fire marshal inspections). Flexibility in task assignments. Maintain inventory of maintenance and other supplies. Keep log of available supplies and reorder as necessary. Coordinate ordering, pick-up, and delivery from the Capital Area Food Bank (when operating). Assess recently vacated apartments for maintenance and cleaning needs and submit necessary paperwork. Submit all maintenance requests and follow up on status. Perform make readies and report progress to the Housing Program Coordinator. Coordinate maintenance for all facilities, including submitting maintenance requests, determine best vendor for the work required, meeting vendors and technicians to facilitate entrance to dwellings, inspecting apartments, and completing emergency cleaning as needed. Oversee and manage regularly scheduled maintenance such pest control. Complete regular maintenance and maintain logs for tasks such as A/C filter changes, fridge temperature checks, checking smoke detectors and changing batteries. Organize and manage the maintenance budget and invoice paperwork to ensure timely payment of vendors. Grounds keeping duties, including but not limited to mowing the lawn, weed control and/or coordinating volunteers in these duties. Maintain cleanliness and orderliness of community area, pantry and common grounds according to the grounds checklist. Complete grounds checklist for all facilities. Assist with social activities such and holiday parties, etc. Coordinate with the Volunteer Coordinator to obtain volunteers when additional help is needed to complete a task. Help facilitate emergency situations. Computer skills. Other duties as assigned. Preferred Skills HVAC Certification Spanish Benefits Salary commensurate with education, skills and experience. Medical/Health Insurance beginning 90 days after date of employment. Sick/vacation time in accordance to personnel policies. Job Type: Full-time Pay: Up to $42,500.00 per year COVID-19 considerations: Proof of COVID-19 Vaccination required