Personal Assistant for Actress/Philanthropist

Los Angeles CA

Description

Personal Assistant for Actress/Entrepreneur/Philanthropist/Activist West Hollywood Hills area Monday through Friday with flex as needed— FULL TIME role Salary: Up to 135 DOE plus Benefits PLEASE be Vaccinated! A dynamic and prolific actress/pod cast host/ philanthropist/activist — who is an overall passionate human with diverse interests, seeks a truly capable Personal Assistant. The ideal person will have no ego, is a problem-solving human who is kind, interested and very capable. The role will be 80% for the actress and their personal/professional needs, with the other 20% focused on their fiancé and their multiple homes. MUST have experience in entertainment, preferably as a personal assistant to another very busy actor. 2 homes I LA nearby to each other and another in wine country. This is a LONG TERM – GROWTH role. They desire to work with someone who is capable and can make life easier, yet also has their own interests and will find a part of their business(es) to want to grow with over time. This is a true career oriented assistant that could grow into family chief of staff — Duties will include but are not limited to: Scheduling and maintaining calendar and providing daily updates to client on schedule. Scheduling includes both personal and professional commitments (meetings, calls, work meals, fittings, doctor appointments, events, etc) Field requests and run approvals by client in a timely and efficient manner. Will be able to be a buffer for the client from their management team and capable of answering questions. Oversee all aspects of client’s personal and business endeavors including: acting, philanthropy, pod casts, personal life/family. Act as liaison between all parts of client’s life Work with and keep constant communication with client’s representatives, business partners and production to coordinate work/shooting schedules Act as liaison between client and productions as needed. Work closely with client’s publicity, glam and styling team to ensure everything goes smoothly on press tours, award shows, commercial campaigns, etc Book personal travel/vacations and overseeing travel arrangements for business commitments, including commercial/private flights, hotels, greeters, car service and misc reservations There may be occasional travel with client for work trips and coordination on the ground for press tours, personal appearances, films/TV shows, etc Purchase personal items for client and purchasing sending gifts for birthdays, special occasions, holidays. Keeping track of all birthdays and special occasions that require gifting Oversee houses and work with housekeeper and grounds people at the various homes. Responsible for ensuring the property is being run efficiently. Create manuals, efficiencies and systems. Keep track of various projects and knowing what is needed for action items on each. Carry out various personal needs including: shopping, refilling supplies at the house, prescription fulfillment, organization/cleanliness of the house, troubleshooting issues with client’s technology/hiring vendors or repair people as needed Assist with family matters as needed, including keeping track of children’s schedules/working closely with nanny to ensure schedules are in sync, assisting with the client’s parents’ needs, ensuring all members of the family are aware of the client’s schedule Plan and execute events at the property (holiday parties, birthdays, misc. celebrations/dinners), hire/work with event staff and vendors, coordinate invite lists, décor, entertainment, etc Oversee client’s social media accounts and work with client’s social media staff to put out content/seek approval from client for postings Assist with all social media — please be social media savvy and assist with content production, photo approvals and other related needs around this area of their life HUGE PLUS if you are knowledgeable of Creative Suite — Illustrator, Photoshop etc. MUST love animals — dogs and help with vet appointments and care as needed. There are also chickens and bees at their home. Neither of which is time intensive, but may require them to collect eggs (or coordinate with someone to do so) and schedule with beekeeper to maintain hives + yummy honey production. Qualifications Previous higher level entertainment assistant experience required Must be hyper organized and able to manage multiple tasks/responsibilities at once Excellent communication/interpersonal skills and ability to read social situations well Work well under pressure, be proactive, and able to think multiple steps in advance Dropbox, Google Suite/Calendars, Microsoft Office experience is a necessary