Inventory Coordinator

San Luis Obispo CA

Description

*To apply for this position, please respond to this post via email with a cover letter and resume no later than 5:00pm on Monday, February 21.* Job Overview The Receiving and Inventory team works collaboratively to support each other. Typically, each team member has a primary area of focus within the warehouse. Supported by extensive cross-training, this team works cohesively with one another to cover all duties assigned and to maintain the overall integrity of the SLO Food Bank’s inventory. The main areas of focus are Partner Services, Direct Services/USDA, and warehouse receiving and general inventory. Inventory Coordinators are assigned to primary duties based on experience, opportunity, organizational need, career development, and other factors as determined by the Receiving and Inventory Manager and the Operations Director. The Inventory Coordinator's role includes but is not limited to: supporting warehouse operations, overseeing food orders and pickups, coordinating with coworkers and volunteers to pack food orders daily, communicating internally and with outside organizations to adjust orders/account information and appointments as needed, and monitoring the accuracy and safety of food inventory. Inventory Coordinators also work closely within the SLO Food Bank’s inventory and computer systems to receive food orders, coordinate and prepare outgoing orders, invoice out orders for shipment, and to run various forms of reporting to track finished orders and reconcile inventory. Principle Duties & Responsibilities The principal duties and responsibilities of this position include, but are not limited to: -Maintain an understanding of the SLO Food Bank’s programs and the agency partners and clients we serve through those programs. -Maintain an understanding of food inventory and the product categories that determine how the food can be distributed. This includes, but is not limited to donated, grant-funded, and USDA commodity foods. -Maintain an understanding of the Emergency Food Assistance Program (TEFAP) and requirements for facilitating the program. -Plan monthly menu for direct services distributions and Senior Home Delivery programs in collaboration with Programs staff. -Oversee our online agency partner Web Window where food orders are placed. -Oversee food orders from placement, to build, to invoicing and support the agencies during order pickups using the online inventory ordering and management portal. -Assist volunteers in the warehouse with order building. -Conduct a thorough quality control check for all orders arriving and leaving the warehouse. -Communicate with the Receiving and Inventory Manager when food products in your region of the warehouse are running low, and when restock of items is needed. -Assist in the generation of food inventory reports as requested by Receiving and Inventory Manager, Operations Director, or Programs staff. -Effectively communicate via phone, email and other electronic means with coworkers and external organizations; responding to internal or external questions/needs promptly and professionally. -Help receive individual and bulk donations as needed. -Load, break down, and move pallets/totes/supplies; operate forklift and pallet jack(s) for materials handling, as needed. -Any other duties or tasks assigned by the Receiving and Inventory Manager. Qualifications -Passion for SLO Food Bank Mission; strong desire to compassionately serve struggling members of our community. -Excellent written and verbal communication skills and telephone/in-person etiquette. -Proficient in Microsoft Office applications (including Outlook, Teams, Excel, and Word) and ability to learn how to access and troubleshoot the online inventory management system. -Strong problem-solving skills, including the ability to evaluate a circumstance and adjust actions to complete tasks. -Excellent organizational skills with the ability to manage multiple projects with strong attention to detail. Preferred, but not required... -Previous experience with basic food safety and nutrition principles. -Previous experience with computerized food inventory systems. -Prior experience in operation of forklifts, pallet jacks, and other standard warehouse equipment. -Previous experience working with or volunteering for a nonprofit or social services organization. -Cultural competence including the ability to build positive relationships with all staff, volunteers, and participants seeking food assistance. -Demonstrated proficiency at teamwork and collaboration. Distinguishing Characteristics -Teamwork – Contributes harmoniously as member of the Food Bank team. -Compassion – Genuinely cares about provide caring services to people in need. Is kind to all. -Embraces Diversity – Gives respect to all people at all times without exception. -Hard Working – Is a self-starter, completes tasks, and is dependable. Requirements -Must possess a valid Driver’s License, clean driving record (more information to be provided), and proof of insurance. -Reliable transportation to work. -Bachelor’s degree or equivalent experience. -18 years of age or older. Work Conditions and Physical Demands -The ability to stand for extended periods of time; the ability to see details at close range (within a few feet of the observer); to lift, carry, and load up to 50 pounds. -Must be able to bend, stoop, climb, and crouch repeatedly throughout the day. -Long-term standing, walking, and kneeling required. -Must be capable of weighing and counting items and transferring those results into a computer database. -Must be capable of spending extended periods of time entering data into a database; however, with the potential for frequent interruptions. -Variable work environment: work is conducted both indoors and outdoors with varying environmental conditions. Indoor facilities kept at cold temperature, so warm clothing is required. Noise level varies from quiet office environment to very noisy warehouse. Exhaust and dust may be present in the warehouse receiving area. -The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equal Opportunity Employer The Food Bank Coalition of San Luis Obispo County is an at-will, equal opportunity employer and does not unlawfully discriminate on the basis of race, creed, national origin, genetic information, disability, sex, marital status, age, or any other protected status covered by federal or state law. This job description does not constitute an employment agreement and is subject to change. Job Type: Full-time (40 hours per week), non-exempt Pay: $18.50 - $22.00 per hour