Description
Top Brooklyn Construction Company looking for a front office administrator to augment our team.
Spanish Speaking is a plus.
Prior experience in construction/plumbing industry is a plus.
Office work
· Take all incoming calls into the company.
· Look over all emails from general company email and delegate them to the appropriate people in a timely fashion.
· Small parcel shipments (i.e. FedEx), incoming & outgoing.
· Mail outgoing & incoming.
· Order all office supplies.
· Fill out paperwork for license changes, address changes, and other license related matters
· Schedule & Pay cleaning Crew
Service Coordination Work
· Take service calls
· Dispatch service techs
· Gather costs and send bills to customer for all jobbing and small job invoices.
· Follow up on payment requests
Data entry
· Save all AP invoices to job costing folders
· Review and save all AP invoices for mistakes and make sure items seem to match the job
· Enter all invoices into QuickBooks for bookkeeper.
o Classify each transaction
Benefits
Health insurance
Paid time off
Dental insurance
401(k)
Vision insurance
Life insurance
401(k) matching
Health savings account
Discussion
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