Immediate Opening for Executive Administrative Assistant

Gaithersburg MD

02 February, 2022

3:56 PM

Description

DPZ CoDesign Executive Administrative Assistant DPZ CoDesign (DPZ), a nationally recognized Town Planning and Architecture firm, is seeking a well-organized executive administrative assistant for their Gaithersburg, MD office located in Kentlands. This part-time position is for a 20-hour work-week minimum. Hours are flexible and to be negotiated. GENERAL RESPONSIBILITIES: General Office Management - office organization, track/manage stocking of office supplies, manage office maintenance (i.e. alarm system, HVAC system, arrange for building maintenance), manage storage facility General Accounting - manage petty cash, pay local bills as needed General Communications - phone triage (answer, screen and transfer phone calls), respond to DPZ online inquiries Assistance to Partner - clerical duties, travel research, flight and hotel bookings, track expenses using Expensify, prepare slides in Keynote, preparation of spreadsheets, miscellaneous research as needed, summarize RFP/RFQs, architectural license renewals, running errands Office-wide Assistance - maintain up-to-date staff resumes, firm licensure renewals, vendor registrations, track and post DPZ-related articles for company website, assist with responses to RFPs/RFQs, certification renewals, passport and visa applications, mailing/shipping Willingness to become a Notary Public is a bonus Miscellaneous tasks as assigned QUALIFICATIONS: Strong interpersonal and verbal communication skills Highly developed written communication skills Proven ability to work independently with minimal supervision Ability to anticipate needs, resourcefulness and responsiveness are essential Intermediate computer proficiency; experience with Microsoft Office Suites and/or MacOS Proficiency in Google Docs is a plus Proficiency in Adobe Creative Suites is a plus 5+ years of experience supporting administrative functions Bachelor’s Degree Submit resumes to Laura Ohannesian at [email protected] by February 7.