Remote Personal Assistant

Dallas TX

Description

REMOTE ONLY. $62,400 to $102,000 + Benefits. DOE. Up to 20% performance-based Bonus. Full-time, Typically Monday-Friday. On-call as needed. ABOUT US: Excellence Services LLC is a professional private-owned company that provides luxury service for one HNW family exclusively. We help our client enjoy their life and encourage employee success. SUMMARY: Primary responsibilities will include providing the Principals with information support at any time; performing research, data collection & analysis; ensuring the smooth running of the home office; performing administrative and household tasks remotely; and working closely with existing staff. PRIMARY DUTIES: Research & Exploration Collect information, perform research and data analysis as needed; provide suggestions to the Principals with the best solution to solve problems. Observe and participate in the daily work to continuously optimize the workflow & process, improve team efficiency, and reduce the interventions by Principals. Household & Home Office: Schedule and work closely with other staff on various household projects. Maintain a household vendor list. Build strong relationships with vendors. Coordinate household staff and assist with monthly schedules. Identify and oversee various household projects as needed. Assist in maintaining the inventory of all household supplies (light bulbs, batteries, cleaning supplies). Maintain and update household manuals. Maintain an approved product list for home and personal items, including sourcing information. Monthly/weekly purchase order submission, get approval, place orders, and track delivery status. Prepare and submit expense reports. Prepare home for occasional events. Coordinate with vendors for holiday decor (Halloween, Christmas). Maintain Principals’ personal Google calendars (separate from professional calendars). Schedule personal appointments. Calendar items forwarded by Principals. Update and maintain Google Contacts. Ensure information is synced to phones. Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc.). Email a daily activities report to Principals. Purchase gifts, develop and maintain gift tracker, and review and audit receipts. Keep track of birthdays and other important dates. Work with travel concierge and accountant as needed. Plan and coordinate the family’s activities and events. Assist with personal archival projects.