Events coordinator volunteer

New York City NY

Description

The event Coordinator volunteer will be responsible for management of in-person, virtual, and hybrid fundraising, and events Both traditional and peer to peer. Primary responsibilities include planning and executing event logistics, coordinating vendor orders, event revenue tracking and reporting, guest and participant support, and administrative tasks.To apply submit your resume and best contact number. Job Duties Duties and responsibilities include but are not limited to: Coordinate all aspects of events including strategy, pre-planning, invitations, marketing materials, RSVPs and registration, logistics, staffing, venue and vendors, program implementation, finance reconciliation, and post-event closeout Lead all aspects of event-day preparation and logistics coordination, such as ordering and organizing event materials, developing a staffing plan, and preparing a communications plan for all stakeholders Serve as the point of contact for vendors, volunteers, and staff who have roles in the event Reach out to our pervious collaborators inviting them to our events Support the recruitment and training of event staff / volunteers, as required for them to perform their role Gain full knowledge of venue layouts, capabilities, as well as functional details, and provide input on optimal event planning to meet the event goals Arrange venue setup and breakdown including all needs for seating, ticketing, staging, A/V, catering, deliveries, and storage Coordinate, design, and execute invitation mailings, both electronic and printed, for all traditional and stewardship events Design, distribute, and lead execution of at-event content including signage, speaking remarks, printed materials, program slides, and other relevant materials Work with the web development team to build and maintain all phases of traditional event websites Co-create, communicate, and make adjustments to boost and refresh event elements and processes with key internal stakeholders, including Major Gifts, Stewardship, and Corporate Partnerships Teams to align with departmental goals Determine, solicit and track in-kind contributions Oversee the application, implementation, compliance, and reporting processes for state raffle commission Obtain required permits/COIs for event execution Review and negotiate contract terms with vendors Research, tour, evaluate and report on new event venues, virtual event platforms, and event planning best practices for peer to peer and traditional events Act as liaison across multiple departments including finance, development operations, donor communications, public relations, and corporate partnerships Perks : Free lunch on given days Free metro card on given days