Office Manager

Carrollton TX

Description

Location: SouthwestPosition: Office ManagerDepartment: Front Office FLSA Status: Exempt Reports To: Director of Operations Sherwood Bedding is a private label mattress manufacturer and a division of TempurPedic Sealy. With 5 production facilities across the United States. We are looking for ambitious and talented individuals to join our rapidly growing company as the Office Manager at our Carrollton, TX location.Position Overview:The Office Manager manages all aspects of the office operations. The Office Manger provides training to the administrative staff, in addition to providing support to the Operations department.Supervisory Responsibilities: Responsible for the supervision and training of the Customer Service/AP employee(s).Essential Duties & Responsibilities:Manages all aspects of the employee on-boarding process including adding new employees to the time clock, benefit administration, social security verifications, E-Verify, and maintaining employee personnel files.Manages aspects of payroll processing including updating the Daily Labor Report, correcting timeclock punch errors and obtaining a signed missed punch form from the employee. Updates and maintains the vacation accrual report.Tracks contract labor hours and submits invoices to vendor.Processes employee Leave of Absence and FMLA requests.Processes employee terminations.Purchases office supplies and maintains proper stock levels.Mails incoming checks to the lockbox.Codes items on the Epic card for cardholders.Greets visitors and answer incoming phone calls when needed to backup Customer Service representative.Enter customer sales orders and email order confirmations.Communicates with customers in order to resolve any issues and answer order related questions.Maintains the Sales Order Status Report and updates backorders.Maintain Accounts Receivable customer files.Match PODs (proof of delivery) received from carriers to invoices. Issue credits as needed for shipment shortages.Invoicing - ShipmentsMatch invoices to load documents and original ordersPrint “Orders Invoiced Activity Report”Mail/Email all customer invoicesMatch all AP invoices to open receivers on a daily basis (backup to Customer Service/AP)Posts all AP vendor invoices received on a daily basis (backup to Customer Service/AP)AP – Print the daily Activity Report in order to confirm all invoices have been entered correctly (backup to Customer Service/AP)Verify and check behind AP Clerk for daily posted invoices.General support of Director of Manufacturing, Production Manager, and Plant Supervisors Complete all other projects as assigned Essential Qualifications:High School diploma required, Associates or Bachelor’s degree preferred.3+ Years Office Management experience. Previous supervisory, customer service, and general computer experience required. Strong written and verbal communication skills. Strong analytical and problem solving skills with ability to multi-taskDetail and deadline orientedSelf-motivated with high integrity and work ethic Preferred Qualifications:Proficient in MS Office Suite with an emphasis on Excel and Word, PowerPoint Bilingual in Spanish/EnglishTo perform this job successfully, an individual must be able to perform each essential duty to satisfactory standard. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PI154264588