Executive Assistant to CEO/Office Manager

San Diego CA

Description

Busy CEO in high tech office needs a high energy, detail oriented, organized, self starter Executive Assistant to handle Meeting Arrangement, Constant Management of Changing Calendar Appointments, Travel Coordination and Monitoring, Email Review, Phone Calls, spreadsheet creation, proof-reading of email, documents & presentations, creation of meeting agendas, screening appointment requests, some personal organizing and errands. Duties will also include - Office Management - stocking and organizing office kitchen, getting lunches, organizing team meetings, social hours, events. - Office meeting organization - office includes 50-100 people often working remote - need to handle in person meeting arrangements when people are coming to CA to meet together roughly 15 times a year. - Ideally able to handle simple IT requests such as handling computer re-cycling (erasing computers and setting up for new employees), getting computers serviced by Apple, Ordering new computers, trouble shooting/handling the coordination/repair of AV equipment in conference rooms in the office, setting up conference zoom calls, etc. - Ideally able to handle organizing HR documents, customer invoicing (on occasion), bank deposits, spreadsheet creation, proof-reading of presentations and publications for marketing or other departments. - Potential for creating marketing documents/publications & updates to web pages - Full Time In-office Position M-F 8:00-5:00 in Del Mar Heights, background check (including drug & credit checks), remote/after hour availability as necessary - Male & Female assistants encouraged to apply