Food/Office Services Assistant

2 Park Avenue, New York City NY

Description

JOB TITLE: Food Services & Office Services Assistant DEPARTMENT: Office Services REPORTS TO: Facilities Manager SCHEDULE: Monday-Friday HOURS: 8:30 A.M. – 4:30 P.M. FLSA STATUS: Non-Exempt JOB SUMMARY: Herrick, Feinstein LLP, a mid-sized Midtown Manhattan based law firm, is seeking a Food Services and Office Services Assistant to join the team! The Food and Office Services Assistant, under the direction and supervision of the Facilities Manager, will be responsible for assisting with the day-to-day meetings within the Firm and ensuring proper set-up for such meetings. General responsibilities include maintenance of all conference rooms and meeting spaces, pantry areas and assisting and maintaining the facilities of the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: FOOD SERVICES: • Order food for meetings from various restaurants using Seamless Web (online ordering service), and outside pick-ups as needed. • Set up conference rooms and spaces for meetings and various catered firm events, including food and beverages, with attention to detail and presentation. • Clean up and sanitize conference rooms after meetings. • Maintain cleanliness, sanitizing and organization of all pantries, including inventory and keeping pantries stocked. • Weekly cleaning of refrigerators. • Maintain and stock all conference rooms. Must have ability to lift up to 50 lbs. • Contact vendors regarding supplies, orders and deliveries. OFFICE SERVICES: • Assist with performing internal moves including: furniture, fixtures, packing/unpacking and setting up offices/work stations. • Deliver supplies and perform maintenance services to staff upon request. • Stock supply areas. • Office Maintenance responsibilities which include: monitoring/cleaning/sanitizing various common areas to maintain the professional appearance of the office and observe COVID cleaning protocols. • Assist with contacting building management, security, building engineering and maintenance staff regarding various issues, such as: temperature, plumbing, electrical, etc. • Other back-up assistance including, but not limited to: ordering supplies, changing light bulbs, cleaning and maintenance of ADA restrooms, picture hanging, small equipment installation such as keyboard trays, assembling chairs and other furniture and equipment, hanging pictures, etc. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: • Effective communication, organizational, and follow-up skills. • Must be self-motivated and detail-oriented. • Care about the physical appearance of the office • Ability to meet deadlines, prioritize work, and handle multiple tasks. • Must be able to work well on a team, as well as work independently. • Must have flexibility with hours when the needs arise. • Basic computer knowledge required. • Experience in a professional environment preferred, but not required.