City of Roanoke Vendor Application- Hometown Holiday

500 South Oak Street,Roanoke TX 76262

04 December, 2021

Description

CITY OF ROANOKE, TEXAS VENDOR APPLICATION Dear Applicant: Thank you for your interest in applying for a vendor booth space at our upcoming festival! We are excited to begin processing vendor applications with Eventbrite. We hope this new application process is fast and seamless for you. If you have any questions or feedback about the application process, please let us know. If you wish to register for booth space, please follow all application instructions carefully. All applicants will be notified by email of acceptance or non-acceptance within 10 days of our receiving the completed application and required paperwork. Applications will not be accepted later than 20 calendar days prior to the festival date. The following items must be completed and received for the application to be considered complete: Completed Application & Acknowledged Vendor Guidelines PageTotal Booth Fee Current Photos of Products & DisplayNotarized Hold Harmless Agreement (if not previously completed within the last 12 months)Health Inspection Temporary Permit (Food and Beverage Vendors Only)Vendor Guidelines 1. Due to the number of available booths, the Festival Committee will select vendors from applications received by the festival deadline which is 20 days prior to event date. 2. Submission of application does not guarantee acceptance. The Festival Committee allocates a specific number of booth spaces for retail, food, service & non-profit vendors. Festival officials reserve the right to select or reject vendors. 3. Vendors must describe accurately & in-detail as to booth size and requirements to avoid unnecessary movements of booth locations. Booth movements are at the sole discretion of event planners. 4. Food trucks/trailers with hoods must be inspected by Fire Marshall two weeks in advance. Call (817)491-2301 for appointment. 5. Premium locations are located in the busiest sections of the event grounds and at a max of 4 booth spaces off corners. These selections are at the sole discretion of event planners and refunds are not available. 6. All applicants will be notified by email within 10 days of receipt of the application packet. Vendors not selected will be refunded any paid fees immediately thereafter. 7. If selected as a festival vendor, an email will be sent within 5 days of the festival date with booth assignment and setup instructions. 8. Festival vendors may begin set-up 3 hours before the festival opens. 9. Food trucks, trailers and over-sized booths that set-up the evening before once roads have been closed to vehicular traffic must notify event planners. Approximate time frame is estimated to be 6:00 PM. 10. For the safety and security of all, no vehicular traffic is permitted on Oak Street. 11. Vendors will unload at assigned entry points which will be located closest to their booth assignment. Movement of street barricades is unlawful. 12. The City will make a good faith effort to assign staff/volunteers to assist in the load in/load out process to facilitate a swift and efficient unloading process. 13. Festival management must authorize any moving or switching of booth spaces. 14. Vendors and/or their representative must be present at their assigned booth during festival hours. Vendors are asked to stay through the full duration of the festival. 15. Food trucks must stay in position until cleared by the Roanoke Police Department to depart. 16. Vendors must supply their own extension cords, lighting and cord coverings. 17. Vendors shall provide any additional booth decorations and all sale and display items must be contained within booth area. 18. Vendors are responsible for submitting all applicable taxes directly to the proper agency. 19. The City of Roanoke does not assume responsibility for damage or theft of vendor or vendor associates property. 20. Roanoke festivals are rain or shine, unless due to natural causes or pandemic. Booth payments are nonrefundable. In this case, effort will be made to move vendor into next scheduled & appropriate event. 21. All exhibitors are expected to conduct themselves in a professional manner, according to the rules of this agreement. No illegal substances or weapons are allowed on person or in the booth. Any unruly conduct, refusal to follow rules or use of foul language will be considered grounds for removal from the festival. By submitting this application, I agree with the provisions provided to me in this application. My submission acknowledges that I and my associates agree to follow all rules and regulations set forth by festival staff and understand that failure to do so can result in my immediate removal without refund.