Personal Assistant

Scottsdale AZ

Description

The personal assistant to the CEO and CFO of the company focuses on providing personal support under the supervision of the executive assistant. This position requires a seamless transition between administrative tasks and personal errands. The duties require work completion both in the office and offsite while completing errands. Driving and lifting are a part of the daily activities. Essential Duties and Responsibilities: • Complete personal and business-related errands as assigned. • Coordinate home services for the executives and family members as assigned. • Coordinate and schedule regular maintenance for personal and company vehicles. • Errands may include airport drop off/pick up, dry cleaning, grocery store purchases, prescription purchases, transportation of family members, etc. • Answer vendor calls in a timely manner. • Administrative duties in office will include filing, emails, organizing meeting spaces, meeting onsite vendors for repairs, etc. • Answers incoming phone calls in a timely manner. • Must be dependable, punctual, and professional with a high degree of integrity, discretion, and confidentiality. • Follows PHI security and HIPAA compliance in accordance with federal laws. • Maintains safe, secure, and healthy work environment by establishing and following standards and procedures and complying with legal regulations. • Serves and protects the practice by adhering to professional standards; facility policies and procedures; and federal, state, and local requirements. Education, Experience, and Licensing Requirements: • HS Diploma or equivalent required. • 2 years’ experience supporting senior level executives in a personal and administrative capacity • Must possess a valid drivers license and clean driving record. Qualifications/Skills: • Prioritization • Verbal communication • Organization • Professionalism • Confidentiality • Ability to maintain composure in high-pressure environment • Problem analysis and resolution • Ability to function in self-driven environment Schedule Requirements: • Travel up to 75% (local) Physical Requirements: • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards • Must be able to lift and carry up to 50 lbs • Prolonged periods of sitting, standing and bending