Corporate Space Planning Manager

Phoenix AZ

Description

CORPORATE SPACE PLANNING MANAGER PHOENIX, AZ Onsite position. This is a first shift role: 6am to 2:30 pm. Project Description: • To assist the Corporate Space Planning Manager with space planning duties including the management of the AutoCAD database. • To make surveys of office building and update existing AutoCAD plans and elevations and/or prepare new CAD building outlines and internal layouts. • To meet client from all departments within the company, obtain instructions and carry out office planning projects. • To arrange and manage complete office moves, by supplying working drawings to IT, Telecoms, and contractors. • To supervise staff on site during moves. • To manage and organize the removal of old furniture and the delivery of new items as required. • To manage the current and future corporate furniture contract. • Obtain quotations and place orders through Oracle System. • Take delivery of the furniture, monitor the total value of the orders, assess the amount of discount that the Client is entitled to under the contract agreement and deal with any faulty goods and repairs. • To work closely with the Environmental Health and Safety Department on ergonomic assessments and provide furniture for specific ergonomic issues. • Maintain and organize Summit furniture inventory. (Keeping an up-to-date computerized inventory). • FM Systems - Enters new and revised information into CAFM (Computer-aided facility management) system. • Assigns or classifies space according to pertinent standards and procedures. • Provides information or reports on current room utilization and dimensions. • Maintains information or data on new construction, renovations, and various remodeling. • Conducts space feasibility and utilization studies and prepares reports on findings. • Maintains detailed space utilization data and inventory. • Recommends changes in space assignment and facilities inventory processing to supervisor. • Assists management in identification of problems, trends, or future space needs and makes recommendations. • Works closely with others to plan room layout, to include furniture, equipment, telecommunications, or other pertinent needs. • Coordinates change in facility environment and support systems; notifies management of trends or problems; tracks and ensures resolution of problems. • Prioritize moves and relocations. • Coordinate in-house departments required for the move: o IT o Voice o Data o Cabling o Computers disconnect / reconnect o Facilities o Construction (walls, electrical, flooring ceilings, sprinkler, HVAC, etc.). o Engineering (if required). o Moving assistance (boxes, dollies, labor, truck, etc.). o Furniture • Coordinate outside contractors (as required): o Furniture Vendors o Construction contractors o Movers o IT • Assist with preparing move documentation: o CAR’s o Work orders o Permits o Oracle • Provide move follow up and punch list services. • Coordinate all Furniture issues. • To survey the area needing furniture, design and draw up the required layout, specify the furniture requirements to the contractor on behalf of the client. o Defining requirements o Setting standards o Purchasing o Inventory o Delivery o Installation o Invoicing and payment • Track all invoices and costs associated with furniture. • Assists in developing project and annual budgets. • Assist with developing RFP for bidding: o Furniture o Movers o Lab equipment certification o Construction as required • Types of moves: o Offices o Laboratories o Individual relocations o Department relocations o Adding new staff o Moving into new space (multiple people) – new construction or leased space (on site or off site). o Reconfiguring of existing space. • Provide the interface between our customers and all the move associated contractors. • Prepare annual blanket and routine purchase orders. • Track invoices and payments. • Monitor all the move associated work – quality control. • An ability to interpret office planning briefs, produce furniture layouts and make the necessary revisions to satisfy the client’s requirements, with guidance. • Attend meetings as required to define space requirements and planning related issues. • An ability to prioritize work and liaise with a variety of people to effectively manage and supervise office moves, including the booking of contractors and consultation with staff, with guidance. Required Skills: • Minimum 5 years of space planning and design experience at an industrial or commercial site. • Working knowledge of Auto CAD 2006 or later version. • Basic computer skills (Word, Excel, PowerPoint, Microsoft Project, Visio). • Basic knowledge of local, state, and federal building codes. • Interior Design/Space Planning skills. • Project management experience. • Knowledge of construction documents and furniture systems. • Working knowledge of electrical, data and lighting plans. • Experience with working with major furniture dealers. • Bachelor’s Degree in Interior Design or related field. • Understanding of CAFM (Computer-aided facility management) system – preferably FM: Systems. • Skill in analyzing and determining space utilization and facilities inventory. • Skill in both verbal and written communication. • An ability to carry out measured surveys to produce office layouts/ produce updated versions to include all details such as IT services layouts, electrical installations, and furniture plans. • Basic computer skills (Word, Excel, PowerPoint, Microsoft Project, Visio). • Excellent interpersonal skills. • Excellent organizational skills. • Knowledge of FDA regulations. • Basic knowledge of local, state, and federal building codes. This 12+ month position starts ASAP. ALPHA’S REQUIREMENT #21-03352 MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE