Facilities Manager

3302 W Tapps Dr E, Sumner WA

Description

General Function: Responsible for the daily operation of all WTMC owned facilities and real property, and the oversight and discharge of the duties of Facility Staff employees. KEY RESPONSIBILITIES 1. FISCAL MANANGEMENT and CONTROL A. Responsible for forecasting and developing a budget working with the General Manager. B. Develop a month by month forecast with ultimate responsibility to meet the budget. C. Maintain safety, security, cleanliness and present-ability of all park facilities. D. Hire, train & supervise the Park Assistant, Park Attendants and assign their duties. E. Identify and oversee all routine maintenance and repair work of park facilities throughout the year. F. Act as the "external arm" of the WTMC Architectural effort. G. Work with Architectural Chair and the General Manager to manage Green Belts, address member inquiries, and assist in the general management of WTMC assets. H. Maintain a clear line of communication with the WTMC office as to the status of all assets, keeping in mind a "Management Team" concept of shared and overlapping responsibilities to provide a more consistent and responsive service to our members. 2. HUMAN RESOURCE MANAGEMENT A. Maintain high Staff morale and efficiency and low Staff tum-over. B. Hire and terminate key personnel or review hiring and terminating recommendations with the General Manager. C. Recommend salary adjustments and control labor expense. D. Seek or recommend training for employees to have the opportunity for success, personal and professional growth. E. Responsible for Staff meetings and for one-on-one conferences on a consistent basis with all Staff supervised, using performance standards to accomplish maximum attainment of Association goals and objectives. F. Develop and ensure Routine Task List for all items requiring manpower. G. Ensure Facility Employees are scheduled and perform the work required during work hours. H. Ensure the parks are staffed and available to Members during normal hours of operations as required and staff is aware of procedure for non-members attempting to use WTMC facilities. 3. ADMINISTRATION A. The Facilities Manager reports to and works with the WTMC General Manager. B. In the absence of the WTMC General Manager, the Facilities Manager may coordinate directly with the appropriate board chair-person for the issue at hand. Routine matters and reports are typically sent through the WTMC General Manager unless directed otherwise by the General Manager. C. Monitor all facility systems for maximum efficiency and effectiveness. D. Is responsible for maintaining quality levels of services as established or approved by the Board of Trustees. E. Staff, train and develop employees as required for successful operation of WTMC facilities. F. Work with General Manager to oversee qualified bids for all projects. Schedule, negotiate and project manage all capital improvement projects for roads, parks and water facilities, or grounds maintenance. Evaluate benefits of doing the work in house or seeking outside vendors. 4. PLANNING A. Support the General Manager to the development and implementation of the Association' s operating plan. B. Carry final responsibility for monitoring and accomplishment of goals and objectives of basic operating plan in the successful operation of WTMC facilities. C. Other duties related to position as assigned by supervisor. 5. PROPERTIES ADMINISTRATION A. Work with the Architectural Chair for compliance with Covenants and codes on all submitted architectural plans. B. Make recommendations and oversee public works issues such as road repairs, park improvements, and expansion; common areas and facility maintenance. C. Work with General Manager to manage outside contractors, consultants and engineering, security, legal and general contractors. D. Work with the Violations Committee as an ad hoc member to report and support incidents and violations of CCR's. Knowledge, Skills, Abilities: This position requires the following minimum requirements: Computer Skills, Demonstrated experience in fiscal management, Staff supervision, Volunteer support, Strong communication skills, Excellent conflict resolution skills, High energy level and a self-starter, Proven ability to do maintenance/repair work (preferred basic knowledge of plumbing, electrical, carpentry and landscaping), Ability to interpret and administer the Association's Operating Documents. Proven ability to engage irate members and de-escalate volatile situations without compromising safety or policy, Ability to be insured to drive company vehicle, Ability to swim, Maintain Valid First Aid and CPR certificates Position Description 1. Position is Salary Exempt Full Time 2. Full time employees are entitled to two (2) weeks (10 days) of paid vacation days each year. After fifteen years of employment, a third week (15 days) is added. 3. There are seven (7) paid holidays each year.