Personal Assistant

Dallas TX

Description

The right person for the job shall be capable of wearing many hats and provide support to the Executive Officer in both personal and professional levels. Must operate with discretion, have a “can do” attitude, competent multi-tasker possessing a drive to handle all projects with tact and precision. Will perform various types of administrative and logistical tasks related to the developing of a small aspiring business. Documenting, scheduling, drafting bills, and following up with clients, etc. Persons who can also travel while on duty, both within the US and aboard if needed. Must have a valid passport or willing to obtain one. This assistant would also be available around the clock while on assignment when applicable. Personal Responsibilities: Manage and Maintain schedules for Administration Create Weekly Agendas Coordinate accordingly Confirm appointments and location Planning and scheduling to include medical appointments as well Maintain office supplies Correspond and communicate (telephone speaking and email written communication skills must be exceptional) Will interface with: The Executive Officer Management Business Management Road Manager Travel Agent Lawyers Vendors Doctors, Vets, etc. Event Planning, dinner parties (table setting, décor and staffing events) Packing and unpacking for travel Coordinate deliveries and shipping Run personal errands Drive The Executive Officer and or all staff to appointments, and/or coordinate their driver Maintain inventory in multiple storage units Step in to assist vendors and contractors when Management is unavailable Qualifications: Results Oriented (Required) Self-starter and Self-motivated (Required) Demonstrate a high degree of integrity, loyalty and security measures regarding all confidential matters Must be extremely detail oriented Highly Organized Excellent written and oral communication skills Proficient in Apple/Mac, PC (MS Office Programs: Word, Excel, PowerPoint, etc.), calendaring Ability to work under pressure Have a reliable vehicle with a valid driver’s license and a good driving record (Required) Candidate must be flexible with their schedule and be comfortable handling last minute requests depending on the day, they may need to work 8-12 hours a day and some weekends. At this time, need between 10-20 hours per week, but may grow to a full time position if the work permits.