Office Manager

Savannah GA

Description

CMA-OM Duties ➢ Staff Management o Employee Schedules and Employee Time management o Hidden and Given Resources Needed o Assign Craigslist Marketing, etc. daily too and for CMA on Duty o Payroll Management running payroll in timeclock & completing paycheck manager having checks ready for print and sign o Employee Hiring and Training, Sub Contracting Vetting ➢ Client Relations ➢ Checking Phone Lines & Checking Email upon time in and Every 35 mins o Clean the email inbox and junk folders Train CMA’s on what to consider as delete able items and where to place kept items ➢ Complete Marketable Attention-Grabbing Ads and Online Presents o Craigslist as a CMA you should produce 3-5 drafts daily o Facebook, Twitter, Instagram, Snap Chat, and host of other outlets (You’ll responsible for Pictures & Readable Post Weekly) o Post to 3 Marketing Sites weekly (Make Sure to Research other outlets) ➢ Office assigned Number/s Google Voice Number & Telemarketing (Inbound & Outbound Calls) ➢ Completely Filling out Runner Form, Marketing Form, all Documents that helps management to boost sale by analyzing productive o Write Down all number from google voice using the highlight system for calls made o Complete totals of ads completed daily o Name or EMP ID, date, Totals, markings needed for runner form completion ➢ Clean office space & Office Including Trash take outs (Day Staff) ➢ Understanding & Able to Draft & Train CMA’s on Sub Contractor Agreement, Client Contracts, Change Order, Pre-Construction ➢ Sub-Contractor and Labor Relations o Vet Process, Updating Sub-Contractor and Labor Listing in the email o Documents ID, W9, Disclosure, Contract, Insurance, etc. ➢ Opening and Closing Contracts o Drafting Client & Sub Contracts, Change Orders, Stop work order and Letters o Closing Contracts (Scans, Filing & Final Payments) o Client Follow up Manager responsible to have CMA do this or it on Manager to follow up with-in 96hrs ➢ B2B to be managed weekly, F2F Needs to manage weekly, P&BD Excel Updates weekly and Daily o B2B, F2F, P7BD Due on Wednesday of payroll week Mandatory by Phone, Email, File ➢ Set a Monthly Marketing goal by the 25th of each month ➢ Bills Payable, Invoices, Sub Contractor Payment need to be scanned to CMA ___________________ Folder ➢ Establish Credit accounts, Labor Staffs in all areas for all things, Seek-out & Establish New B2B Relationship ➢ Reach out Directly to CMA-APP and/or Management for Sub/Labor DLT by Phone and/or Email ➢ Responsible for delegations of this process and data entry of Tax Forms, IRS Affairs o Update tax form weekly or Bi-weekly 941, 940, G7, DOL o Calls & Letters ➢ Manager must be able to obtain Notary ➢ Document changes & document updates asap to changes in systems structure with-in 72hrs ➢ Responsible for delegating CMABUSystems Updates with SDWTec IT Logins and Password changes asap as it happens ➢ 4 Mandatory Bids a month on projects ➢ 3 Mandatory ads Bi-weekly for Webpages, Business Credit ➢ Responsible for delegating overwhelming duties to CMA’s when needed if budget’s in place ➢ Responsible to check Email Folder Weekly Monday’s before 12n, Thursday before 12n ➢ Can re-order checks ➢ Cash deposits, Check deposits ➢ Pay Bills, Employee Checks, DLT Checks (Print and Sign Checks by 8am Friday’s of payroll or Direct Deposit by Thursday by 3pm) o Office Snacks, Trash Bag, Ink, Printer paper, Office supplies o Pay Invoices o Business Licenses, State Licenses o Sub-Contractors with-in 48hrs of approvals o Employee Taxes, Business Taxes ➢ Tax Forms, IRS Affairs o Update tax form weekly or Bi-weekly 941, 940, G7, DOL Calls & Letter