House Manager/ Personal Assistant

San Francisco CA

Description

Personal Assistant / Household Manager Job Description Household Manager Job Responsibilities • Household Management of Residences: o Daily coordination and establishment of priorities with caretakers/chef/housekeepers in light of weekly schedule and upcoming travel and possible changes o Manage household staff to ensure responsibilities are performed (housekeeping and chef) o Provide direction to housekeeping staff on cleaning related issues o Review and approve timecards for household staff o Maintain up-to-date schedule of time off for staff at all residences. o Coordinate upcoming parties/events with chef or catering including menu, rentals, securing servers, and kitchen help, decorations, name cards and valet parking o Oversee larger scale household projects such as construction, interior design and landscape design including securing bids for Principal’s approval and participating where appropriate in meetings with caretakers and sub-contractors Personal Assistant Job Responsibilities • Scheduling for Principal: o Review schedule for week with Principal on Monday o Make changes to schedule as needed o Proactively schedule recurring personal appointments o Every Friday re-confirm all appointments for the coming week • Communications: o Answer phones, relay time sensitive messages to Principal and other household staff, respond appropriately o Maintain database of contacts in Outlook o Open and sort mail daily o Monitor Principal’s personal e-mail account and respond where appropriate o Review communications with Principal throughout the week (such as invitations and other messages that require Principal’s input) and follow-through/respond and update schedule in a timely manner • Travel & Entertainment: o Book flights, hotel, car service, dinners, personal appointments and associated business meetings where applicable for Principal and related family members o Secure reservations and tickets for concerts, plays, exhibits and recreational activities • Personal Assistance to principal: o Run personal and household errands regularly o Purchase and wrap gifts o Mail packages and manage returns o Organize or provide in-town transportation for principal • Greet and handle appointments at the house • Lead liaison between household and Family Office downtown • Art Management: o Primary liaison w/ Principle and storage/vendors to co-ordinate purchase, delivery, and art hanging. o Maintain and share all purchase and other documentation related to all art holdings at residences with Family Office. o Notify the Family Office in timely manner of all purchases to ensure art holdings are insured o Maintain up-to-date files/ inventory of all art holdings. • Personal Items Management: o Maintain purchase and other documentation related to jewelry and other high-valued personal items o Notify Family Office in timely manner of all purchases to ensure holdings are insured Key Requirements for Job • Enthusiastic career professional with extensive experience (5-8+ years) providing home management, administrative and clerical support to high profile, high net-worth individuals, in households, former luxury hotel hospitality service, and to C-level executives of associated businesses in fast paced, deadline-oriented environments. • Extremely organized, motivated, and adaptable self-starter, recognized for unwavering poise and professionalism, the ability to prioritize and manage multiple projects and responsibilities, exceptional follow through skills and keen attention to detail, the capacity to develop and sustain a strong team environment • Ability to work well independently and collaboratively, and for the aptitude to implement resourceful and cost-effective operational processes. • Personable, discreet, ethical, focused, and meticulous individual, exhibiting a proactive analytical approach and proficiency for oral and written communication across all levels. • A “will do” attitude combines with strong interpersonal, leadership, computer, technology, and administrative skills to produce consistent goal-oriented results. Please submit resume with reply. Only replies with resume attached will be considered. Competitive compensation package, with benefits. Contingent with offer letter for this position you will be required to show full Covid-19 vaccination- as this is work in private home with at-risk individuals.