Seeking Exceptional Executive Personal Assistant

Napa CA

Description

Do these words describe you? Resilient, ambitious, highly organized, extremely discreet, warm, caring, possess high EQ, strong communicator, helpful, confident, polished, well spoken, concierge mentality If so and you have at least five years of direct experience as a high level assistant, please read on about this newly created role... Support a busy owner of a successful company handling a myriad of tasks. You thrive in an environment where you are immersed into your principal's life (in a healthy manner). Dynamic prioritization is required and the ability to adapt to changing priorities. You will be the principal's single point of contact, liaising with potential clients, company team members, and business partners on behalf of the principal. You will form a top working relationship with the principal and become invaluable. You have proven experience managing a dynamic calendar and won't hesitate to pick up the phone to reschedule an appointment, with the ease and directness required when speaking to C-suite-level individuals. You are a top communicator who can pre-empt problems, think ahead, and present detailed facts in a concise manner. You will be aligned with the principal and his family values and possess a willing pair of hands. Executive Assistant Support: Meet with principal daily and be his right hand, moving with a sense of urgency Work in office part-time interfacing with employees with grace and professionalism Handle principal’s emails and be an effective gatekeeper Manage principal’s calendars and meeting schedules Book frequent travel, both business and pleasure, domestic and international Manage key vendors/contractors and ensure follow-through of initiatives Help manage multiple homes (primary home, vacation home and rental properties) Arrange shipping and returns for purchases Gift buying Handle proprietary information with utmost discretion and confidentiality Technical know-how in both PC (business) and Mac (home) environments Personal Assistant Support: Team with Mr. and Mrs. to oversee the following... Contractor management of personal home (nanny, housekeeper, pool, exterior maintenance, general contractors) Some pet care (dogs, cats, goats, chickens) Manage family travel Set up and manage recurring grocery ordering system Set up and manage recurring essentials ordering Manage family calendar Book routine health and wellness appointments Occasionally take children to appts such as dentist or haircut Manage IT in the house/home office Holiday organization such as extended family gift purchases and/or gift wrapping Requirements: 5+ years experience in a similar, demanding role Proven track record as C-level assistant, staying three steps ahead at all times Ability to come forward with suggestions on new procedures and add value Accustomed to liaising at the highest level within companies and truly wanting an involving and fast-paced role working with a dynamic founder Able to work autonomously managing busy schedules and calendars with ability to identify urgent correspondence Well versed in C-suite terminology and fluent in GSuite Extensive experience with Excel College degree preferred yet demonstrated, direct, stable experience is most important Ability to make a long term commitment (3+ years) Authorized to work in the US, Valid US Passport NDA, extensive background checks and verifiable, stellar references This is a retained search being led by an established firm. Please submit resume and write up to four sentences in your email re: why you love balancing EA and PA duties for an executive. Thank you.