Personal Assistant

Bryan TX

Description

The ideal candidate would be a jack-of-all-trades with previous administrative experience. They should have a great team building attitude and the philosophy that no job is too big or too small. They should be autonomous, self-directed and able to prioritize their work. Essential Functions: Manage internal and external communications (phone, email, voice mail, USPS mail, and deliveries) Create documents such as Word, Excel and Publisher materials Manage fundraising databases to include data entry, file maintenance, and mail merges for labels using Excel and Little Green Light. Must be able to take detailed notes/minutes with accuracy and professional grammar at all meetings as needed (Board and staff) Maintain documentation/related administrative systems as requested by the Executive Director Maintain organizational documentation updates (contact information-board and staff, etc.) Open and distribute mail Prepare checks for deposit and record information on database Send thank you letters and other correspondence to contributors Skills: Superior verbal and written communication skills Service orientation and strong positive attitude Technical fluency in Microsoft Word, Excel, PowerPoint and SharePoint. Strong interpersonal skills including ability to work with a diverse team Must be detail-oriented, multi-task capable, well organized and able to work independently and in teams Must be able to travel, including overnight, upon occasion to provide event support