CWU - Procurement Supply Specialist 1 - Central Stores

400 E University Way, Ellensburg WA

Description

The Procurement & Supply Specialist is responsible for procurement functions for the trades and other CWU departments including purchasing materials, equipment, supplies and services of a specialized or complex nature in accordance with prescribed purchasing regulations and procedures. This position maintains acceptable and accurate inventory levels and performs receiving, mail, and warehouse functions. The specialist will operate forklifts and related equipment. All employees are expected to support CWU’s commitment to diversity and to bring and support inclusion into the university environment. - Effectively communicate and maintain positive working relations with faculty, staff, students, and the campus community as well as FMD management team. Perform work in a manner that provides excellent service with nominal to no inconvenience or disruption for the client. Perform quality work that meets or exceeds the expectation and satisfaction of the client. - Perform work using Best Practices while maintaining compliance with applicable laws, policies, and procedures to provide a safe workplace. - Request quotes and place orders according to specifications. Purchases will be made according to State and Federal regulations and CWU quality standards. - Coordinate and/or expedite materials, quantities, and delivery dates. - Prepare, review and analyze purchase requisitions, investigate and develop sources of supplies, prepare bid specifications, issue bid requests and review quotations, and interpret purchasing procedures to departments. - Document purchase orders in AIM (enterprise facility management software). - Release at front counter stock purchases and disbursement of special orders (parts, equipment, etc.) - Maintain and reconcile monthly Pro Card purchases according to CWU purchasing and financial policies and procedures. - Assist with annual Central Stores stock inventory. - Assist with keeping stock items and parts in an organized manner and in a safe and clean environment. - Review and prioritize requests in accordance with approved guidelines. - Perform ongoing contract and contractor evaluations to ensure goods and services are delivered and in accordance with contract requirements and prices remain competitive with general market. - Research for new sources of supply; locates and contacts vendors and suppliers. - Receive and distribute merchandise to work orders for the trades or to stock inventory. - May perform the functions of shipping/receiving, such as unloading/loading incoming/outgoing freight, reconciling incoming freight to shipping/delivery paperwork, delivery of merchandise and equipment to the CWU community, returning damaged and/or incorrect merchandise, and other shipping/receiving functions. - May perform warehouse/delivery functions/forklift operation. - Perform other duties as assigned Minimum Qualifications: - Relevant purchasing, inventory and/or warehouse experience - Experience with Microsoft Office Suite (or similar) software - Experience interpreting policies and procedures - Must pass forklift operator training and operate forklift(s) safely within 4 months of hire - Demonstrated willingness and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds and experiences - OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position Preferred Qualifications: - Associates or bachelor’s degree in related discipline, such as business or retail management - Experience with Washington State purchasing rules and regulations - Experience with using a ProCard - Life experiences that demonstrate an ability to contribute to CWU’s commitment to inclusion and diversity. - A record of promoting inclusivity in the work environment. Apply online at (Search Job ID 4230). CWU is an AA/EEO/Title IX/Veteran/Disability Employer.