Project Coordinator

275 Market Street, Minneapolis MN

Description

Job Title: Project Coordinator Location: Minneapolis, MN Hours: Tuesday- Saturday, with some flexibility The company: Join a growing company in a fast-paced industry that, for over 20 years, has brought inclusive accessibility to tens of millions of individuals around the world. Captionmax provides closed captioning for prerecorded media and real-time events, subtitling and localization services, video description, and specialized scripts. Our clients range from the biggest names in media and entertainment, to large corporations, educational institutions, and government entities. The culture: We are fun and creative professionals who care about our teammates and the work we do. Captionmax offers a variety of benefits to full-time employees, including a choice of three healthcare plans, 401k with matching contributions, PTO and paid sick time. We hold a casual dress code and modern office environment with free parking and badged access, offering free coffee 24 hours a day and a 24/7 commissary at our headquarters at International Market Square in Minneapolis. The Position: Under the direction of the Lead Project Coordinator, the Project Coordinator is responsible for scheduling the activities of internal and external resources to successfully deliver products to clients on time and within budget. Specific duties and responsibilities: include but are not limited to: • Evaluate incoming projects to determine the resources (people, time, money, equipment) required to complete the project and assign internally or externally as appropriate to maximize profit margin. • Develop a schedule for project completion that effectively allocates the resources to the tasks. • Determine due dates for project components and track project status as it proceeds through the schedule, monitoring progress of projects and communicating with Project Managers as needed about delays, scope changes, or other issues. • Communicate regularly with external production resources and internal production staff to ensure that each group has a comprehensive understanding of project specs and expectations. • In association with the Intake team, receive and prep source materials and make them available to the resources who need them. • Assign or offer work to outside agencies and independent contractors and maintain communication with vendors to ensure timely completion of projects. • With input from the Vendor Manager, evaluate vendors and independent contractors to ensure that they consistently meet quality standards. • Accurately enter critical project information into the project management software and PC reference materials and keep that information up to date. • Deliver products to clients via email and other digital file transfer services. • Process vouchers as needed by request of the Finance team. • Assist with file management tasks as needed. • Assist in developing and scoping plans for upcoming projects that are in the pipeline using information from sales, Production Managers, and from client-supplied air schedules. • Actively work with production staff and with TechOps to troubleshoot problems as they arise. • Be attentive to costs throughout the lifecycle of each project. Required criteria: A commitment to process, planning, efficiency, and continuous improvement. Eagerness to learn. Familiarity with deliverables and with all parts of the captioning, subtitling, and video description workflows. Able to independently manage multiple tasks and projects with competing priorities and deadlines. Highly organized and attentive to detail. Ability to communicate tactfully and effectively manage expectations with stakeholders both inside and outside of the company. If interested, please go to the Captionmax website to apply: Phone, fax, and mailed applications not considered--apply through website only. Equal Opportunity Employer. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.