Office Administrator

Portland OR

Description

WHO ARE WE? At Galaxy Wine Company – Wilson Daniels, we are a wholesaler, importer, and distributor of fine wines. Based in Portland, Oregon, we distribute wines from around the globe to retailers, restaurants, and wine shops here in Oregon. We are looking for a warehouse person to join our team. COME WORK WITH US From brand marketing, sales, finance, and operations to dedicated in-house public relations, digital and creative services, our distinguished leadership team is driven by industry leaders around the country. We value family heritage, and wine of distinction. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.ABOUT THE JOBThe Office Administrator will provide support in numerous areas of our business: customer service to our clients and sales reps; assistance in Accounts Payable and Accounts Receivable; support for our Sales dept and general administrative office duties. This role will be crucial for our daily Operations as it will be cross-departmental and will engage not only with all members of our organization but also external visitors and customers calling into the office. THE DAY-TO-DAY Sales Service:Manage phone calls coming into Customer Service DepartmentOrder Entry for orders and samplesCustomer Service support to internal Sales team and external customersManage orders email inboxWorking within ERP system, help to manage allocations of scarce productsWork with Warehouse and Fleet to ensure top service provided to customer baseManage returns back from customersResolve price discrepancies on ordersResearch and resolve issues at the request of the sales team, staff, customers, carriers, etc.Run various reports for sales and management teams upon request Accounting:Receive mail; open, and if necessary, code and collate checksAccounts Payable Data EntryAccounts Receivable Data Entry General Administration:Answer Phone Calls on Main LineGreet visitors to the office and receive them warmly and professionallyAssist with set-up prior to, and break down after, office events, tastings, meetings, etc.Support of General Office Management Responsibilities AM I THE RIGHT FIT? Wine and Spirits industry experience a plus2-year experience in office setting preferred Must be proficient in all Microsoft Office programs, strong Excel skills a major plusAbility to multi-task and prioritize in a fast-paced environmentSolid judgment skills and ability to work independentlyOrganized and excellent follow-through a must; detail-oriented and deadline drivenProactive, self-motivated, takes initiative and ability to work with little supervisionTeam player with a positive attitude; flexible to adapt to changing needs/priorities PI141897957