Call for Exhibitors/Sponsors VHSA 2021 Annual Conference

228 East Mountain Road,Killington VT 05751

20 October, 2021

Description

This year's conference focuses on impaired driving. Learn from law enforcement, judiciary, toxicology, and restorative justice experts. After a year’s COVID-induced hiatus, the Vermont Highway Safety Alliance is pleased to host its annual educational conference. We’ll be meeting in person at the Killington Grand Resort & Conference Center. VHSA’s conference will be co-located with the Vermont Driver and Traffic Safety Education Association’s (VDTSEA) Fall Conference, so you’ll have the added benefit of networking with driving educators from across the state. VHSA invites highway safety exhibitors and sponsors to participate in the event with opportunities to meet with 200+ attendees.   Investment ranges from $250 for exhibiting, and $375, $450, or $600 for sponsoring (includes exhibit table). The conference will focus on the theme of impaired driving by bringing together professionals from education, engineering, enforcement, emergency services, and driver education. The conference provides an excellent opportunity to market to and network with attendees from across Vermont and New England, as well as VHSA's many partners. Vendors with services, merchandise, product demonstrations, or information to share with attendees are encouraged to exhibit and assist in expanding attendees’ learning experiences. Private, municipal, and non-profit partners are important partners that contribute to the success of the VHSA Conference. We are pleased to offer the opportunity for your organization to help support the VHSA (a 501(c)(3) organization) and, most importantly, increase your company’s exposure to this targeted group of professionals. Benefits of Participating: You'll have access to approximately 200+ professionals and stakeholders from education, engineering, enforcement, emergency services, and driver education. The exhibit area is located inside the large Oscar Wilde ballroom providing our sponsors and exhibitors with maximum exposure. The majority of sessions, meals, morning and afternoon breaks are held inside the ballroom giving attendees plenty of opportunities to visit the exhibit area. Here's a floorplan for the Killington Grand's meeting space. Early registration is encouraged, as space is limited for exhibitors. For questions related to the conference or exhibitor space, please contact Sue Hoxie, VHSA Executive Director, [email protected] or 802-989-6980. Additional information about the VHSA can be found on its website. EXHIBITOR AND SPONSORSHIP PACKAGES Conference Sponsorship: Conference sponsorships are available for organizations wishing to extend their commitment to the conference, and enjoy additional opportunities for name recognition and exposure. Sponsorship packages include the cost of a vendor table and conference attendance.  Gold Level: $600 – 3 available (includes exhibit table) Recognition at lunch/awards ceremonyDisplay of company logo at lunch buffet stations Exhibit space with one (1) 6-foot table, tablecloth, and two (2) chairsTwo (2) conference registrations including meals, breaks and attendance to the educational sessionsYour logo on conference website page (VermontHighwaySafety.org) under Gold Level Sponsor (includes link back to your website)Your logo in pre- and post-correspondence, emails, and Eventbrite reminders to all attendees Your logo in the conference brochure Your logo in the conference slide show played throughout the day in the main ballroomTwo shout-outs on VHSA social media channelsSilver Level: $450 – 5 available (includes exhibit table) Recognition at morning or afternoon refreshment breaks Display of company logo at food and beverage stations during breaks Exhibit space with one (1) 6-foot table, tablecloth, and two (2) chairsOne (1) conference registration including meals, breaks, and attendance to the educational sessionsYour logo on the conference website page (VermontHighwaySafety.org) under Silver Level Sponsor (includes a link back to your website)Your logo in pre- and post-correspondence, emails, and Eventbrite reminders to all attendees Your logo in the conference brochure Your logo in the conference slide show played throughout the day in the main ballroomOne shout-out on VHSA social media channelsBronze Level: $375 – 6 available (includes exhibitor table) Exhibit space with one (1) 6-foot table, tablecloth, and two (2) chairs One (1) conference registration including meals, breaks, and attendance to the educational sessionsYour logo on the conference website page (VermontHighwaySafety.org) under Bronze Level Sponsor (includes a link back to your website)Your logo in the conference brochure Your logo in the conference slide show played throughout the day in the main ballroomExhibitor Registration Fee: $250 -  Includes: One (1) conference registration including meals, breaks, and attendance to the educational sessionsCompany name included in the conference brochureExhibit space with one (1) 6-foot table, tablecloth, and two (2) chairs First come first serve for exhibitor placement Logistics for All Exhibitors: Set up on the evening of October 19th OR October 20th 7:00 to 7:45 a.m.Dismantle after 3:00 p.mPipe and drape are not available at this venue.Exhibitors are prohibited from hanging signage or products from the venue’s walls or windows. Tabletop displays only.  Floor-standing banners can be accommodated. Electricity is not provided to tables unless purchased separately.View conference center layout here. The presentations, food service, and exhibitor area are all located within the Oscar Wilde ballroom. Registration and Payments: THIS REGISTRATION SITE IS FOR EXHIBITORS AND SPONSORS ONLY. Need to pay by check? Contact Sue Hoxie, VHSA Executive Director, with questions, or if a W-9 form is needed, at [email protected] or 802-989-6980. Attendee Registration: There is a separate registration site/form for attendees through which exhibitors and sponsors should register. There are no additional fees to attend. Please register early so we can provide accurate information to our venue for meal planning. Payment to be completed separately from the Eventbrite registration. Please send payment via check directly to VHSA. Hotel Reservations: Rooms are available at the Killington Grand Resort & Conference Center. Rates range from $124 to $162, not including taxes. Reservations must be made by September 19, 2021, to guarantee this discounted rate. Call the hotel at 1-800-282-9955 and mention Vermont Highway Safety Alliance for the discount.   Vermont Highway Safety Alliance & Partner Organizations