Description
Receptionist: Take person’s Name, Company Name and number prior to directing call – what is the call-in reference to. Direct calls appropriately. Great Customer, Visitors (Recognize certain repeat visitors and address them by their first name). Mail – Receive, Stamp, scan and deliver to respective person with information about its content. Be aware of the coming and goings of where people are and when they will return if they leave the office. Make Large Prints from Xerox. Scan and document Large Prints and sort them out electronically. Email documents, input data and write letters as directed by Management. Event Planning, Run errands as required. Keep the office neat and orderly
UPS: Make all UPS labels as directed. Follow up and make sure the proper person received the packages
Office Duties: Bills received matched with back-up available (ex PO’s delivery slips, etc.). Put on Operations Mangers Desk for review, once approved enter into Quick Books. Remove “certs” from invoice from material suppliers, scan and attach in QB’s. File away Bills “to-be-paid” in proper location. Pull Bills due to payment. File paid Bills accordingly.
Facilities (Vehicles) – Assist with scheduling, Repair, Maintenance, Maintenance Log for each truck, Maintenance Registration; EZ Pass.
Maintenance – With Operations Managers approval, Facilities (plumber, electrician etc.). Keep copy machine running properly. Order supplies from Staples. Go to banks as directed.
To be considered for this position you must submit your resume and salary requirements to Email resume to [email protected]
Discussion
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