Property Management

Kiwanis, Bradford PA

Description

Management of 50 HUD subsidized Units. Duties and Responsibilities: General Administration: • Collect rents and maintain accurate and timely computer records. • Process requests for rent adjustments in accordance with established procedures, including obtaining verification, entering information into computer, etc. • Post charges associated with work orders, late charges, etc. by entering them in computer and generating notices for residents. • Follow-up delinquent accounts and pursue collections in accordance with established procedures • Monitor expenses to ensure spending is within guidelines. • Maintain tenant files and related documentation regarding continuing eligibility and adjustments. • Show vacant apartments utilizing professional marketing procedures, and maintain a high level of continued occupancy by leasing property in a timely manner. • Prepare management and other reports in accordance with established procedures and deadlines. • Address resident concerns in a professional manner. • Responsible for proper EIV security clearance and compliance with regulations • Process and review monthly HAP Voucher • Send/post all notices regarding compliance to rules and regulations when a violation occurs. • Issues purchase order numbers and track purchases from order through invoice. • Process invoices for correctness, accuracy, and proper coding. • Purchase office supplies and other administrative supplies for the property. • Establish and maintain a waiting list per established procedures. • Maintain the property business office in a neat, orderly and professional manner at all times with regularly scheduled office hours per established procedures. General Repair and Maintenance Including Grounds Maintenance: • Oversee maintenance of the grounds, trash container areas, and common areas not allowing any trash or debris to accumulate. • Oversee all work associated with the upkeep and maintenance of the grounds. • Be sure all vacant apartments are cleaned immediately and made ready for showing and occupancy • Log all resident complaints and dispatch maintenance personnel promptly. Items covered under warranties should be reported to the appropriate maintenance companies and followed up for prompt repairs. • Generate work orders in response to requests for repairs from residents, coordinate completion of repairs, and close out work orders in accordance with established procedures. • Perform property inspections, including annual, move-in, housekeeping, and grounds in order to assure adherence to established standard. • Maintain records of the status of assigned units, e.g. filed, vacant, anticipated vacancy, etc.