Event Manager

Seattle WA

Description

The Management Trust Position Title: Event Manager Location: Seattle, WA Reporting To: General Manager Status: Non-Exempt, Full-Time Salary: DOE DIRECT LINK TO APPLY: COMPANY PROFILE: The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team. EMPLOYEE OWNDER POSITION PURPOSE: The Event Manager is primarily responsible for creating meaningful relationships with homeowners and community partners. This role facilitates resident programs that include social, cultural, recreational, and educational engagement events. The Event Manager fosters a collaborative, team atmosphere with staff, volunteers, and clients. JOB DUTIES AND RESPONSIBILITIES: Provide office support for community programs including, but not limited to: answering calls, responding to general information inquiries, authoring correspondence, scheduling appointments, and directing voicemails/other messages Compile program summaries and social activities for publication in community calendars, newsletters, flyers, and other documents for internal and external needs Sell advertising and edit/prepare as directed by the community Assist in maintaining a current membership database (events, activities, attendance, fundraising, grants, etc.) in order to provide accurate reports as requested Conduct surveys, meet with appropriate individuals, partners, departments, community groups, and agencies to build programs to increase membership Plan marketing and promotional communication projects, including print, electronic, special events, point of purchase, and direct mail Serve as liaison with outside consultants, copy writers, advertising agencies, and other entities that provide services to the community and the surrounding neighborhoods Maintain and develop procedures to ensure acknowledgement, recordkeeping, and follow-up on all program funding Prepare and manage event budgets, financial reports, and event status reports Oversee event planning committees, as well as schedule and attend committee meetings Train and supervise volunteers during each event; provide them with clearly outlined responsibilities Cultivate, steward, and recognize committee volunteers Research and secure venues, audio/visual, food/beverage, entertainment, photographers, etc.; serve as point of contact for all vendor relationships Ensure accuracy of information posted on community website, social media, and other forms of digital communications Work independently, with little oversight, and with accountability to management for the end result achieved QUALIFICATIONS: High School Diploma (or equivalent); Associate’s Degree preferred Proficiency in administrative and/or event support – with generally between 1-4 years of experience Solid knowledge of Microsoft Outlook, Excel, and Word; intermediate skills a plus Conflict resolution skills Ability to meet deadlines and address time-sensitive issues Superior multi-tasking skills Excellent written and verbal communication Ability to provide high-level customer service with astute attention to detail and organization Must be a team player Ability to manage workflow amid shifting priorities Willing to learn Company process and procedures, and learn/use proprietary software Adaptable and dependable with a solid attendance record Professional and respectful demeanor with all staff and guests at all times SPECIAL POSITION REQUIREMENTS: Must have and maintain a valid driver’s license, vehicle insurance, and driving record in compliance with Company policy ESSENTIAL FUNCTIONS: Use standard office equipment, including: computer, phone, copier/scanner, etc. Be stationary for periods of time Relocate up to (25) pounds Travel to and from offsite locations SUPERVISES OTHERS? IF SO, LIST: Event Volunteers SCHEDULE & TRAVEL: Monday-Friday from approx. 8:00 am-5:00 pm This position may require occasional long hours, including weekends, to meet business needs We are an Equal Opportunity employer. We celebrate and support diversity. We reserve the right to modify this job description at any time based on business need. DIRECT LINK TO APPLY: