Human Resources Administrator

1425 4th Avenue near Suite 200, Seattle WA

Description

Come be a part of Urban Renaissance Group - a full service commercial real estate firm! About URG: URG is a Seattle-based full-service commercial real estate company, engaged in acquisitions, development, asset management, leasing, property management and ownership in Seattle, Bellevue, Denver and Portland. URG's majority investor is the Joshua Green Corporation, creating a deep thread of commitment to the greater PNW that runs through every area of the company. Because development and asset investment tend to present their best opportunities in different parts of the economic cycle, this new combination of companies provides URG with a dynamic and balanced portfolio of opportunities and an ability to optimize real-estate investment across all parts of the building lifecycle. URG is experiencing steady growth in all facets of our platform, including the acquisition of Touchstone, a Seattle-based development company, in December of 2014 and the acquisition of the operating platform of Langley Investment Properties, a Portland-based real estate company. Our operating platform now totals over 10 million square feet, supported by over 190 employees. We are looking for motivated, customer-oriented individuals to add value to our team, provide support to our expanding platform, and join us in leading the way for the renaissance of Urban America. Summary: This position will facilitate daily Human Resources (HR) functions like keeping track of employees records and support the recruiting and interview function. This role involves performing tasks with a focus to grow URG’s talent pipeline and improve our sourcing tactics. The ideal candidate will have a general knowledge of HR and a high level of administrative skills. They will be able to work autonomously or collaboratively with a high degree of confidentiality, detail and efficiency. The candidate will ensure the end-to-end running of HR projects and operations and must have a strong sense of urgency and be able to manage assigned responsibilities. To succeed in this role, they should be familiar with or able to adeptly navigate HR software and tools. Ultimately, the candidate should be able to contribute to the attainment of specific goals and results of the HR department and the organization. The candidate will embrace and demonstrate our Core Values to the highest degree. RESPONSIBILITIES ESSENTIAL FUNCTIONS • Maintain a high level of confidentiality and ensure that HR matters are managed professionally and kept private. • Expeditiously redirect HR related issues, calls, communications or correspondence to the appropriate person on the team. • Respond to internal and external HR related inquiries or requests and provide appropriate levels of assistance. • Liaise with other departments or functions (payroll, benefits etc.). • Process required paperwork and/or HRIS transactions for employee changes (transfers, changes in job classification, salary increases) and other related employment matters. • Assist with preparation of HR reports as needed, such as attendance, new hire, and turnover reports. • Promptly and confidentially maintain electronic and physical personnel and vendor files. • Coordinates and assists with the rollout of new initiatives and projects including new policies and procedures, employee engagement programs, rewards initiatives and talent management. • Coordinate annual Employee Handbook audit, collect and manage pertinent updates and assist with redeployment. • Stay current of local, state and federal laws and employment related issues that impact the company. Assist with instituting changes as well as communications to those affected. • Support special projects and other designated activities as assigned. • Assist with recruiting, including conducting phone screening, scheduling in-person interviews, familiarizing oneself with all job descriptions and ensuring candidates progress through the complete official hiring process in a timely manner. • Effectively communicate all prospective and internal employment changes to the HR and Corporate Support Team. • Accurately manage with a high degree of ownership and communication the Onboarding Checklist and Staffing Tracker. • Inform job applicants of their acceptance or rejection of employment in a timely manner. • Work collaboratively with the HR team during the recruiting process to effectively onboard each new employee. • Perform administrative work with a high degree of accuracy, organization, and attention to detail. • Responsible for performing/assisting HR file audits ensuring that all required documents are collected and are maintained in employee files. • Other duties as assigned. SKILLS + ABILITIES COMPETENCIES Successful candidates will have the following proficiencies: • Demonstrate excellent organizational, leadership, and prioritization skills, including the ability to manage multiple tasks/projects at one time. • Demonstrate the ability to self-motivate and work efficiently in both a collaborative and independent setting. • Ability to operate general office equipment. • Excellent written and verbal communication skills. • Proficient in Microsoft Office Suite or similar software. • General understanding of HRIS systems. • Ability to maintain confidential information. MINIMUM QUALIFICATIONS Ideal candidates will have: • High school diploma or equivalent required. • Administrative training required. • Proficient in MS Word, Excel and applicable HRIS competency. • Human resource experience in this industry, at least 2 years of HR generalist experience and/or SHRM Certified Professional (SHRM-CP or SHRM-SCP) or PHR Certification is preferred. • Prolonged periods sitting at a desk and working on a computer. • Must be able to lift up to 15 pounds at times.