Events Manager at the 5th Street Public Market

Pearl Street near 6th Avenue, Eugene OR

Description

The 5th Street Public Market is known in the community for providing a consistently active, visually engaging, family friendly, fun environment. With annual events and constant activation of the different public spaces with the market, it is the #1 visitor destination and Eugene’s gathering place. This Events Manager position is key to our success and requires a highly organized, creative, detail oriented and motivated person to serve as lead for event planning, management, production and sponsorship. The primary objective of the Events Manager is to implement an annual strategic Event plan for the 5th Street Public Market that is designed to continually deliver a distinctive experience that exceeds our customers’ expectations and will ultimately contribute to driving both traffic and sales and expand brand awareness. The Events Manager must be able to anticipate project needs, discern work priorities, and meet deadlines. The Events Manager should have a passion for special event management, provide outstanding communication with staff, vendors, tenants and event attendees, be an enthusiastic professional, and be capable of building strong and positive relationships. BENEFITS OF WORKING WITH OBIE: This is a salaried position with a competitive benefits package – benefits include medical and dental insurance, 401K plan, Paid Vacation time, Paid Sick time, New Parent leave, and unique Longevity Awards! Looking to hire an individual who is in search of a CAREER OPPORTUNITY, as we are a GROWING company with lots of opportunity availability to our team! WHAT YOU'LL DO: Strategic planning, coordination and implementation of all Events from beginning to end including seasonal Events, special sales, Market Fest, Night of 1000 Stars, Haunted Market, community Events, art installations, and musical Events. Will be responsible to prepare a debrief and written assessment of each Event. Communicate successfully with marketing department, maintenance department, hotel, tenants and community. Actively and consistently identify marketing and promotion opportunities. Ensure marketing department has all necessary information to maintain and update website appropriately with promotions and events. Identify all opportunities to promote and market events for the target audience and work in conjunction with the Director of Marketing to evaluate and determine appropriate messaging and media buys. Help develop our events from proposal right up to delivery, including: Set, communicate and maintain project timelines and priorities; Develop contacts to secure appropriate and good-value vendor hire. Solicit and coordinate event committees (internal and external) as needed; Outline, strategize, sell and coordinate event sponsorships; Liaise with external suppliers including vendors, caterers, speakers etc; Organize appropriate sponsorship and co-badging of appropriate events; Work with Marketing to develop promotional materials; When appropriate, implement systems with the administrator to manage invitations, sign up, guest list, discounts etc; Deliver events on time, within budget, that meet expectations; On-the-day management of events Troubleshoot and creatively problem solve matters that arise before, during or after Events. Communicate directly with operations team and with Supervisor on as needed basis areas of concern or items that need addressing. Identify and manage internship opportunities. Stay within Event budget, keep Supervisor appraised of concerns/challenges Maintain and organize all files for Events and outside vendors through Hold Harmless Agreement and/or Event Agreement, notes, plans and income Manage communication platform for all Events and promotions Identify and coordinate partnership opportunities with non-profit agencies through Events, raising awareness and community goodwill Promote Events via Community Calendars, Chamber & other local channels available at no cost Attend community Events, business events, and network as a representative of 5th Street Market and its’ related entities Take full ownership of Events and promotions including staging, set-up, sign installation, table tents and coordination with Operations Manager as necessary Stay well appraised of what current market trends are with the competition. Evaluate and present strategies and suggestions Adhere to all Oregon Health Authority Guidelines Other duties and responsibilities as assigned or deemed necessary Qualifications Minimum 2+ years experience in planning and managing large events Must be able to communicate effectively, both written and verbal form Adept problem solving skills Budget management and negotiation skills Exemplary ability to prioritize, plan and manage time efficiently Must maintain confidentiality of work related information and materials Fantastic customer service ethic and high expectations for quality Experience with hiring and managing vendors for event production The ability to multi-task, while maintaining strong organizational skills and attention to detail Ability to communicate effectively with the public, partner and all levels of staff Proficiency in MS Office Suite including Word, Excel, and Outlook Ability to take direction and work independently with minimal supervision, but also work successfully in Team atmosphere Maintain a professional and friendly demeanor Will never pose a direct threat to the health/safety of self or others Work Environment This position operates in both a professional office environment and outdoors. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, laminators and document binders. This position is routinely outdoors to oversee and participate in Events for the Marketplace, property tours and off sight meetings or events. The noise level is usually moderate. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this role, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is regularly required to stand; walk and stoop, kneel, and crouch. The employee must be able to lift and/or move up to 50lbs. Employee may be outdoors in a variety of temperatures. Certain areas within the marketplace are only accessible by stairs. Specific vision abilities required by this role include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. PERFORMANCE STANDARDS CUSTOMER SERVICE: o Commitment to deliver the highest level of service, quality and value to every employee, customer, partner, and vendors. o Service orientated approach FINANCIAL: o Meet or exceed revenue goals of the department. o Participate in preparing annual departmental budget that accurately reflects the hotel's operations plan. o Keep and maintain company revenue and booking reports PEOPLE: o Be a brand ambassador within the organization and in the community. o Maintain a positive and cooperative work environment. o Promote a “everybody sells” culture. o Proactively ask questions to determine appropriate course of action. QUALITY: o Maintain physical product standards by routinely inspecting department to ensure that equipment is in proper working condition and supplies are stocked at proper levels. o Have acceptable property quality audits for assigned areas and implement action plans to correct deficiencies. Job Type: Full-time