Administrative Assistant

St. Charles IL

08 June, 2021

4:32 PM

Description

Job Title: Administrative Assistant Department: Admin          Reports to: Personal Assistant to the CEO Hourly FLSA Status: Non-exempt This position is responsible for the coordination of travel and administrative assistant duties for the President and Vice President of Field Operations, as well as assisting in the coordination of company events. Essential Duties and Responsibilities Administrative SupportManage and organize calendar for executivesSchedule meetings and appointmentsPrepare expense reportsManage bill paymentsTrack incoming and outgoing correspondence Prepare and edit correspondence, reports and presentations as neededOrganize and maintain files and recordsSort and prioritize mailProcure lunches for meetingsTravel arrangementsMake travel and accommodation arrangements for Executives and corporate guestsPrepare itineraries, as neededEvent SupportAssist in coordination of the details, food, decor, and appearance of an event Propose ideas to improve provided services and event quality Assist customers with event registration other duties and responsibilities Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees and customers interestsParticipate in company events Availability to work evenings and weekends if needed for special events, approximately 1-3x per year Run personal errands as needed Complete other projects and duties as assigned REQUIRED Education/experience/Qualifications Strong working knowledge of Microsoft Outlook, Excel and WordPrevious experience in an administrative assistant positionCustomer-service mindedGood organizational skills with an attention to detailExcellent written and verbal communication skillsAbility to work under pressure and meet deadlines Preferred education/experience/qualifications Event planning experienceExperience working with Cvent or similar event planning softwareExperience booking travel in a corporate environment Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the position