Admin Assistant Needed

San Diego CA

Description

Summary Schedules appointments, givesinformation to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. Essential Duties and Responsibilities include the following. Other duties may be assigned.  Support site management with employee programs and services  Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.  Organizes and maintains file system, and files correspondence and other records.  Answers and screens manager's telephone calls, and arranges conference calls.  Coordinates manager's schedule and makes appointments.  Greets scheduled visitors and conducts to appropriate area or person.  Arranges and coordinates travel schedules and reservations.  Conducts research, and compiles and types statistical reports.  Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.  Makes copies of correspondence or other printed materials.  Prepares outgoing mail and correspondence, including e-mail and faxes.  Orders and maintains supplies, and arranges for equipment maintenance. Supervisory Responsibilities This job has no supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.