CEO looking for personal assistant

109 East Harvard, Glendale CA

Description

Job Description We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication. You would be working for the CEO of a major so discretion is key. Responsibilities Act as the point of contact between the manager and internal/external clients Driver's license required Screen and direct phone calls and distribute correspondence Handle requests and queries appropriately Manage diary and schedule meetings and appointments Make travel arrangements Take dictation and minutes Source office supplies Produce reports, presentations and briefs Devise and maintain office filing system Various other responsibilities as assigned Skills Proven work experience as a personal assistant Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organizational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality High School degree PA diploma or certification would be considered an advantage