Facilities Coordinator

Livonia MI

Description

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry. We are looking for a bright and energetic individual with a positive attitude who is comfortable working in a fast-paced corporate environment to join our team! Responsibilities: You will be under the supervision of the local Assistant Site Manager and the Americas Facility Manager and you will be responsible for the duties listed below: You will maintain a clean, professional, and safe working environment for all employees, contractors, and visitors to the site. You will be working closely with the assistant site manager, local support staff and lobby concierge. You will be the 1st back up for the lobby concierge and help support the local administrative team with on-site event/training room set-up, as needed. You will be the on-site contact for all building issues. Responsible for contacting the property owner, vendors and the facilities team to correct site issues. You will need to handle all confidential and highly sensitive material in a professional and confidential manner. You will need to maintain a list of maintenance items, which will be scheduled for property owner. You will be responsible for coordinating all onsite facility projects. You will work with the assistant site manager and the facilities manager to order office furniture. You will be part of the new hire onboarding process by prepping the cubicle area(s) for the new hire(s) start date (clean all desk surfaces, cabinets, keyboard tray, file trays, lamp, HR welcome kit etc. You will manage the heating, cooling and plumbing service issues under the direction of the assistant site manager and facilities manager. You will work with the property manager for repairs and service as required. You will be the liaison between the janitorial/cleaning company and the property manager. You will keep track of all office supplies and order general office supplies using catalog buying online tool. Organize and maintain supplies in the 3 copy rooms. You will need to maintain the coffee machines daily (3 machines). You will need to organize and maintain items in kitchen cabinets for all 3 kitchen areas. Maintain kitchen areas throughout the day: load dishes in dishwasher, wipe down counters, clean up extra food and trash. You will need to make sure each kitchen has the right catering utensils. You will be the first point of contact for the Security Guard position to inform of any problems with the building during the following shifts (5pm - 8am Mon-Fri, 24 hours Sat-Sun). You will need to maintain all conference rooms daily (dry erase boards, IT wires, supplies). You will need to do multiple walkthrough the 3 copy rooms to ensure security. You will need to maintain and clean all 4 refrigerators of old food and containers not claimed. You will need to manage the emergency evacuation drill with the ERT team (Emergency Response Team) under the direction of the assistant site manager. You will be required to schedule and facilitate the annual drills and coordinate the annual Floor Warden, Fire Extinguisher, First-Aid & CPR trainings (work with Facilities team). Qualifications: Microsoft office a must (PowerPoint, Excel and Outlook experience is necessary). Prior corporate office experience High School diploma or GED equivalent required. 1 to 2 years' experience in a corporate front desk or reception environment. Exhibits superior verbal communication and phone skills. Consistently demonstrates professional demeanor, appearance and attitude. Ability to appropriately handle confidential and highly sensitive material. Proficiency in MS-Office: Word, Excel, Outlook, and Power Point. ***please apply here: ***