Molbak's Plant Purchasing Assistant

13625 NE 175th St, Woodinville WA

Description

Job Summary: The Plant Purchasing Assistant’s key function is to review sales numbers, place orders with suppliers, keep track of deliveries and update order records in the computer system (e.g. dates, quantities and discounts.) Purchasing assistants must maintain good relationships with the organization’s vendors. They perform market research to get the best deals for the company and ensure timely delivery of products. This position requires frequent, detail-oriented communication with buyers and vendors to order the products needed based on customer demand and seasonal trends. Principle Duties and Responsibilities: • Maintain accurate information for new and existing vendors on Purchase Order templates including vendor style numbers, costs, retail prices, trade discounts, UPC codes and product descriptions. • Demonstrate a positive attitude and a willingness to assist co-workers at all levels. • Monitor stock levels and assist buyers with identifying purchasing needs required to maintain a fully stocked inventory. • Research of potential vendors, including selection and negotiation, requires impeccable relationship management skills to ensure a successful partnership with only the best and most reliable vendors. • Follow up with suppliers, as needed, to confirm or change orders details (dates, vendors, quantities, discounts). • Identify when potential adjustments are needed and determine preferred method of resolution. • Work with Buyers, Data Entry and Sales staff to identify and solve issues throughout the SKU lifecycle. • Maintain open communication with Receiving department to ensure that orders are being received as ordered and take action to resolve issues in a timely manner. • Manage the day-to-day details and obligations of buying with discipline: deliver all paperwork in a timely and accurate manner; master the merchandising system and associated reports; troubleshoot and resolve issues promptly; analyze weekly sales and make appropriate adjustments based on the needs of the business; take on special projects, as assigned. • Participate in creating the annual product plans and sales budgets for the department(s) with rigor while staying flexible to react to dynamic business needs. • Work closely with receiving to ensure smooth and timely product flow – this involves real-time troubleshooting and problem-solving. • Consistent attendance required. • Other duties assigned by Manager. Knowledge, Skills, and Abilities: • Good understanding of the basic merchandising process and a passion for plants. • Effective communication skills (both oral and written) with co-workers and outside vendors. • Strong desire to be part of a Team by establishing and maintaining effective working relationships with others. • Solid understanding of Microsoft Excel including navigating, formatting spreadsheets and creating formulas. • High level of typing accuracy and acute attention to detail with regards to standard naming conventions. • Able to prioritize and juggle many competing tasks to keep everything on track and on schedule. • Able to resolve issues and unexpected setbacks appropriately using strong problem-solving skills and demonstrated common sense. • Able to effectively support several buyers at one time – powerful time-management and communication skills. • Ability to work with minimal supervision and determine when additional information is required. • Keen ability to thrive in a fast-paced, multi-tasking environment with outstanding time management skills. • The ability to work sitting, standing and walking for prolonged periods is required. • Must be able to lift up to 25lbs throughout the day and occasionally heavier objects/items. When lifting heavy objects/items, it is expected that the associate will utilize the assistance of other teammates or tools such as hand trucks, pot lifters, and pallet jacks in order to lift items safely. Education/Experience: • One or more years experience in a retail support role or other detail-oriented position. • Proficient in all Microsoft Office Applications including Excel, Word and Outlook. Intermediate Excel skills preferred. Pivot table experience strongly preferred. • Direct experience with spreadsheet computer applications. • Comfortable with computers/technology. Able to quickly learn and master new programs. • BA/BS degree or equivalent experience in Horticultural program preferred; or other relevant plant knowledge required. Working Environment: • Molbak’s retail offices are located at our retail location in Woodinville, WA, which includes a standard office environment as well as an indoor/outdoor retail environment. Some exposure to variations in weather and temperature can be expected. The ability to work sitting, standing and walking for prolonged periods is required. *Desire to live the brand, support the culture, & maintain a high level of energy & enthusiasm. Policy: Comply with all company guidelines.