Executive Personal Assistant

Hollywood FL

Description

Are you a highly capable, organized and enthusiastic Executive Personal Assistant seeking a great new opportunity? Full Time EPA in Hollywood, FL We're looking for a dynamic, responsive EPA to handle the personal needs of a busy Miami executive and family. This is the perfect role for someone who has solid experience working as a very high level personal assistant or C-level executive assistant, with extreme attention to detail, great follow-through and ability to think and work independently. You have a concierge mentality, are a “Yes” person and don’t take “No” for an answer. Responsibilities include, but are not limited to: Make personal and professional travel arrangements and assist with pre-travel logistics (ex: drivers, hotels, restaurants, shows, etc.) Manage family calendar and schedule appointments (ex: doctors, trainer, masseuse, etc.) Run general personal errands (ex: drop off/pick up dry cleaning, preparing and shipping packages, etc.) Organize and coordinate household activities (ex: cleaning services, routine maintenance, various vendors, etc.) General home office support (ex: bill management, scan documents, retrieve and sort mail, manage contacts for annual holiday mailings, etc.) Basic grocery shopping, keeping kitchen stocked Help with personal events, such as hosting dinners (invitations, arranging with caterers and other service providers as appropriate) Home organization support On-call as needed! 24/7 mentality a must Help lead and manage household staff Requirements: 5+ years of direct, relevant experience Proven track record as top tier personal or C-level executive assistant, staying three steps ahead at all times Outstanding organization and time management skills Excellent verbal and written communication skills Natural instinct to hustle and accomplish tasks while maintaining a calm demeanor Ability to proactively and confidently make decisions with limited direction Adapts well to changing plans and priorities; comfortable dealing with ambiguity Works well independently with minimal guidance Maintains strict confidentiality and appropriate handling of sensitive information Proficiency with Apple products and a variety of software applications including Outlook, Word, Excel and PowerPoint; agile in learning new technologies College degree preferred yet demonstrated stable experience as EPA is most important Spanish speaking a plus Must be comfortable making long term (minimum 3 years) commitment Must be authorized to work in the US, Valid US Passport NDA, extensive background checks and references required Please list three succinct reasons you are a great fit for this role when submitting resume. This search is being led by a retained search firm. Thank you for your interest.