Wedding Coordinator

5401 Graham Hill Road, Mount Hermon CA

Description

We are looking for an experienced Wedding Coordinator who wants to contribute to making our clients wedding day as wonderful and unique as our venue. The ideal candidate is a fast learner, solution-oriented, and has a strong aptitude for customer service. We are looking for someone that will go above and beyond for each client, using your skills and experience and our planning procedures to make their wedding & reception experience wonderful and effortless. You are personable and a team player and enjoy wearing a lot of hats. You are a self starter with detailed follow through and the ability to respond quickly to changes with ease and grace. You love all the details and you make sure to communicate these details effectively. You enjoy this type of work because it’s about love and you don’t sweat the small stuff. JOB DESCRIPTION Provide key assistance to the Wedding & Event Sales Manager and Operations Managers Assist with coordination of all event details and timelines. Complete all event function forms with timeline, hall set-up and catering menu instructions. Distribute details to Catering, Managers and all departments 1 week prior. Receive and Edit the Hall Diagram with correct table setting info and numbers. Liaison with vendors prior to event and day of to direct them to set-up locations and timeline info. Comfortable with updating and using Google Docs & Forms & MS Office Act as liaison with Chef, Waitstaff, Lead Server and Operations Manager to communicate event details, changes and service timelines as needed. Direct Lead Server banquet and food station set-up Update and Order all rental items from the rental company based on guest count, hall diagrams and final statements. Receive and check in all rental items. Follow and resolve any missing items Conduct Wedding Rehearsals and coordinate Day of Ceremony Greet Family and set-up crew at 9am day of arrival. Respond to any changes and questions. Confirm wedding cleaning, tasks and timeline needed with Maintenance Prior customer service experience required Wedding industry, hospitality & customer service experience required Comfortable with Google Docs & Forms, MS Office Communicate any safety issues and facility repairs to the Operations Managers Strong attention to detail Results-oriented Ability to work overtime when needed Highly organized Outgoing personality and a team player. Excellent verbal and written communication skills